Chief of Staff  

We are a data science consultancy seeking an executive assistant to join our small team of data scientists, designers, and engineers. In this role, you’ll be assisting the CEO and Operations team with administrative responsibilities in our hyper growth stage.

You'll also be expected to help out on any tasks that may come up in any department. Since the startup space can get crazy, we are looking for someone who is up for any kind of challenge and has the initiative to seek out ways to be useful. We move fast, and we expect you to keep up!

The following is an incomplete but representative list of things you can expect to be doing:

• Managing email correspondence to Thinking Machines’ corporate contacts
• Managing our CEO's calendar and life, booking appointments as needed
• Team calendar management and schedule optimization
• Basic expense reporting
• Transcribing meeting notes
• Coordinating speaking invitations - researching details on speaking events and making necessary preparations
• Answering emails and phone calls on behalf of the CEO
• Organizing internal events, managing our internal learning program, and organizing tech community gatherings at our offices
• Managing our offices, coordinating with our landlord + vendors, and ensuring that the lights stay on

Requirements

• Aggressively cheerful person who will follow up forever
• Can work independently and make decisions on behalf of the CEO when needed
• Effective written and spoken communication - You can articulate your points logically and convey critical ideas in a structured way.
• Impeccable organizational skills - Your team members are busy, busy, busy and will rely on you to keep track of deadlines, to-do lists, and paperwork. Being able to manage multiple tasks and develop a bunch of ideas into a structured plan is key.
• Strong sense of initiative - You’re always looking for ways to be useful and you hate having nothing to do.
• Flexibility - We’re a small team so we’re looking for someone willing to roll up their sleeves and do whatever needs doing. We need someone who can learn and adapt quickly to new circumstances.
• Social Intelligence - It’s extremely important that you work well with others and thrive in an environment with lots of teamwork and interpersonal interaction.
• Anticipatory - Sometimes, the team won’t know that they need you. You need to be aware of the projects people are working on and support when applicable.

Qualifications and Competencies

• A minimum of 2 years experience working with managers and executives in an administrative role
• High comfort level with Microsoft Office and Google Docs. Expertise with Microsoft Excel is highly preferred.