Real Estate Listing and Transaction Coordinator  

Job Description:

As a Listing/Transaction Coordinator of our team, you will own the administration & transaction side of the file. This is more than just doing administrative tasks though. The ideal candidate will be able to juggle multiple files, has an affinity for creating & following systems and streamlining work, and can work efficiently in a fast-paced environment, with ability to set priorities, meet deadlines, and work independently. This position requires a well-organized individual who is extremely detail-oriented, with a commitment to following the rules and following up, while being able to think creatively and pivot quickly as the team grows.

Essential Duties:

Listing Coordination (taking a listing live on the MLS) & Transaction Coordination (Taking an executed contract from start to close)

Act as a liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in a sale including but not limited to:

Ensure all signatures are present & information is filled out

Follow up on Inspections

Follow up on Appraisals

Follow up on Title Work (Commitment, Lien Search, HOA Estoppel)

Create addendums as necessary

Coordinate with clients, lender, title, team agent & co-agent throughout the process via all communication channels like phone, email, and text

Carry out contract fully through closing of the transaction

Compliance of all docs with the Broker

Coordinate Key Exchange at closing

Answer incoming calls

Miscellaneous Tasks

Paying Utilities

Sign Inventory/Coordination

Any ad hoc tasks that may be assigned

• Must be Filipino
• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;

Other Abilities:

• Ethics - Displays the highest levels of integrity, honesty, respect, and sound judgment at all times.
  Accountability - Takes ownership of own actions, decisions and contributions as a team member.
  Customer Service Orientation - Delivers helpful, courteous, accessible, responsive and knowledgeable client-driven support to team members, clients, and others at all times.
  Decision Making - Evaluates information, data and resources, and identifies potential solutions to problems that support the strategic goals and objectives of the business.
  Communication - Conveys verbal and written information using effective techniques and approaches that provide clarity, promote teamwork, and efficiency.
  Conflict Management - Resolves issues and discrepancies by identifying the specific cause, and providing the appropriate resolution.
  Teamwork - Cooperates and works constructively with others to accomplish common goals and objectives, and treats others with respect and dignity by valuing the contributions of everyone.
  Initiative - Proactively identifies ways to contribute towards the goals and objectives of The Company.
  Time Management - Schedules and manages own time in order to fulfill priorities effectively and efficiently.
  Technical Knowledge - Applies proficient understanding and working knowledge of Microsoft and GSuite Applications, electronic signature and messaging platforms, database applications or CRM, systems, and technologies needed to carry out the job effectively and efficiently.