HR Associate  

The incumbent will report to the HR and Admin Supervisor and will assist with the various tasks of the department:

Recruitment

• Source candidates from different job portals used by the company
• Conduct initial interviews and endorse applicants to the department manager for a final interview
• Schedule candidates for pre-employment examination
• Collate pre-employment requirements of successful applicants
• Draft job offers and contracts for review and signature of the company's president
• Orient new hires regarding the company’s code of discipline and other policies and procedures

Timekeeping and Payroll

• Extract biometric records from the device and upload these to the system for generation of timesheets
• Review all timekeeping forms (overtimes, leaves, etc.) and ensure these are following the set company guidelines
• Monitor leave credits and compute service charge distribution
• Answer any inquiries that employees may have regarding their timekeeping records and related compensation
• Distribute payslips to branches and personnel

Benefits

• Monitor employees' loan status
• Prepare documents for payment and posting of loans and contributions in SSS, HDMF and PHIC
• Keep a database of all payments for contributions and loans
• Report new hires and separated employees to concerned government offices
• Answer any inquiries that employees may have regarding their benefits
• Safekeep receipts and attachments of payments
• Coordinate with the company’s HMO account manager for all related concerns (such as requesting for LoA, CoC, etc.)

Training and Development

• Source for programs that employees may attend for professional and/or personal growth
• Schedule employees to attend seminars/trainings
• Request related payments to the accounting department

Employee Relations

• Enforce company policies and procedures
• Serve memorandum, letter of explanation/notices to erring employees
• Formulate policies and procedures
• Release internal office memoranda
• Act on employees’ grievances when necessary
• Act as mediator between employees and management

Labor Relations

• Update learnings regarding labor laws
• Ensure that company is legally compliant
• May represent company during DOLE inspections
• Coordinate with company lawyer about any legal issues that may arise

Others

• Ensure confidentiality of all HR documents
• Serve as document controller of the department
• Monitor and request for office supplies and medicines for medi-kit
• Petty cash custodian
• Contact person for company’s telecom account
• Verify billings from contractors/suppliers and requests payments for these
• Communicate with the company’s cooperative for any issues that may arise
• Do store visits and ensure that all branches follow company’s SOPs
• Issue uniforms and identification cards
• Route clearances of resigned employees
• Other ad hoc tasks

• Graduate of Psychology, Human Resources Management or other behavioral sciences
• With at least one (1) year related work experience
• Familiar with labor laws and mandatory government benefits
• Can communicate effectively with various personalities
• Confident and with a strong personality
• Pro-active and independent
• Organized and detail-oriented
• Psychometrician license is an advantage but not a requirement
• Comfortable in handling all facets of HR
• Willing to work in Don Chino Roces Avenue Extension, Makati City