Administrative Assistant  

Telesuccess Productions is looking sharp, highly dependable, experienced and detail-oriented Administrative Assistants to support our daily operations.

Duties and Responsibilities

• Responsible for performing general administrative support tasks involved in an organization
• Responsibilities include but are not limited to, scheduling appointments and meetings, calendar maintenance for one or more employees, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, preparing routine letters and memos, making travel arrangements, distributing mail, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks
• In-charge of filing and safe keeping company's important documents such as Daily Time Record, Transmittal Slip, Gate Pass, Service Invoice, Billing and Repair Order, etc.
• Assists the Administrative Manager in preparing and submitting requirements to different government agencies (BIR, SSS, Pag-ibig, Philhealth, etc.)
• Coordinates work within the department and with other departments, both internal and possibly external to the company
• Undertake proper maintenance and prompt repair of company equipment and properties (aircon, telephone system, computer, etc.)
• Canvass and procure office supplies and services from suppliers
• Special Projects: Provides analytical support to assist Executive on special projects. Researches issues, analyzes problems, compiles data, and prepares reports
• May assist in supporting the general administrative work for one or more employees other than the direct supervisor

• Accouting graduate is preferred
• Knowledge of office management systems and procedures
• Strong organizational and planning skills
• Familiar with office administration procedures
• Able to accurately estimate timelines and efficiently time manage multiple projects at once and prioritize tasks with pressing deadlines and client needsGreat attitude and willingness to support a team
• Capable of effectively communicating with multiple stakeholders on timelines to ensure project progress and completion
• Ability to work as effectively solo as you are on a team
• Great attitude and willingness to support a team
• Keen eye for details
• Highly trainable and willing to follow verbal and written communication from managers
• Proficient in Microsoft Office
• PC troubleshooting skills is a plus
• Able to work in-house at our office in Greenhills, San Juan City