Administrative Assistant  

• Filter, qualify and assign general phone inquiries to the advocates.
• Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management.
• Maintain electronic and hard copy filing system.
• Purchase, receive, and store the office supplies.
• Ensure that basic supplies are always available.
• Update and ensure the accuracy of the organization's databases.
• Open, sort and distribute incoming correspondence.
• Perform data entry and scan documents.
• Assist in resolving any administrative problems.
• Run company’s errands to bank and office supply store.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails
• Schedule and coordinate meetings, appointments, and travel arrangements for Managers.

Financial management assistance

• Use mobile app software to prepare invoices for clients
• Code and file financial material according to established records management procedures
• Follow up invoices from consultants and freelancers for payment processing
• Process accounts receivable, ensuring timeliness, accuracy of codes and appropriate backup
• Administer petty cash according to established procedures
• Liquidate and create weekly expense report
• Month-end duties as required

• Bachelor’s degree in any field.
• Knowledge in Google applications.
• Knowledge of operating standard office equipment.
• Excellent written and verbal communication skills.
• Ability to prioritize projects and strong problem-solving skills.
• Good research skills, initiative, and attention to detail.
• Willing to work in Makati office full time.