AP AR Specialist | Remote  

Job Summary:

As an AP/AR Specialist, you will be responsible for managing and ensuring the accuracy of our accounts payable and accounts receivable processes. You will play a crucial role in maintaining financial integrity by accurately processing invoices, managing vendor payments, and ensuring timely collections from customers. Proficiency in tools such as Bill . com, Quickbooks Online, and Sage Intacct is essential for success in this role

Responsibilities:

Accounts Payable:

• Review and verify invoices, ensuring correct matching with purchase orders (POs) when necessary, and submit them for approval and timely payment.
• Proactively communicate with internal stakeholders to keep accounts up to date and ensure timely payment to vendors.
• Manage accounts payable processes using Bill . com and other related systems as required.

Accounts Receivable:

• Monitor and manage AR Aging Balance, ensuring accurate and timely invoicing based on customer requirements and fulfillment reports.
• Collaborate with the team to ensure proper documentation and invoicing to customers according to their specific systems.
• Collect and reconcile payments due from customers within specified timeframes.
• Share remittance information related to any chargebacks received from customers with relevant teams.

General Responsibilities:

• Maintain accurate and organized records of AP/AR transactions and documentation.
• Collaborate cross-functionally with finance, sales, and other teams to resolve discrepancies or issues related to invoices, payments, or collections.
• Assist in month-end closing activities and provide necessary reports or information.

• Atleast 3 years experience as an AP/AR Specialist or similar role.
• Proficiency in Bill . com, Quickbooks Online, and Sage Intacct is essential.
• Strong understanding of accounts payable and accounts receivable processes and best practices.
• Excellent attention to detail and accuracy in financial record-keeping.
• Strong organizational and time management skills to handle multiple tasks efficiently.
• Effective communication skills to collaborate with internal and external stakeholders.
• Ability to work independently and as part of a team in a fast-paced environment.