Alumni Coordinator (Accounting)  

The Alumni Coordinator supports the organizational and department goals by maintaining the financial processes and records.

Duties & Responsibilities:

Financial Statement Preparation and Analysis

• Prepare Journal Vouchers and submit them to SAG for validation and posting;
• Prepare Account schedules reconciled against financial statement submitted;
• Prepare and submit timely and accurate financial statement;

Disbursement Preparation

• Review disbursement request to determine the completeness of required documentation before processing;
• Prepare APVs and checks and transmit them to SAG for validation;
• Prepare Certificate of Creditable Withholding Tax;

Payroll Processing and Reports Preparation

• Review timesheets, approved leave and OB forms of staff and faculty;
• Compute and prepare payroll supported by the Payroll Register, Bank Debit Advice, PayCheck and Payslip;
• Transmit payslips to SA/DSA for distribution and answer payroll queries.

Advances of Employees

• Review liquidation report and submit the same to SAG for validation;
• Real-time update and consistent follow-ups of liquidations;
• Non-issuance of further cheques for those with unliquidated advances;

Government Report

• Compute, submit and remit correct government remittances such as SSS, Pag-ibig, PhilHealth and withholding taxes;
• Prepare summary report of all government remittances.

Budget Management

• Review SRFA to ensure completeness of documentation before routing;
• Prepare and submit monthly Budget Monitoring Report to SMG;
• Assist in the preparation of annual budget.

Cash Reporting

• Review Monthly Revenue Reporting Package (MRRP) prepared by Cashier;
• Daily Cash Position Report (DCPR)
• Conduct daily cash count; surprise cash count of undeposited collections and petty cash fund;
• Check and review collection report (Daily Operating Report vs OR proof list) if there are variances;
• Prepare daily cash position report for submission;

Bank Reconciliation

• Check collections to be deposited to the bank and compare it with bank validated deposit slip reflected in the passbook;
• Match cleared deposits and disbursement from Bank SOA vs Book records;
• Issue OR booklets to the Cashier according to need and maintain record documentation;
• Receive from the Cashier and safekeep all used Official Receipts booklets;
• Receive from the DSA and safekeep the unused Official Receipts prior to its use by the Cashier;
• Prepare monthly bank reconciliation statements.

Records Management

• Update and maintain all financial records (Books of Accounts/Account Analysis; CORs, CDB, CRB, GL, MRRP and FSP for a period of 3 years after the deadline of filing the school’s Corporate Annual Income Tax;
• Keep records of all journal vouchers, government reports, books of accounts and other important documents for the last 10 years and ensure they are properly stored and labelled for future references and BIR audit.

Educational and Professional Qualifications:

• Bachelor’s Degree in Accountancy or Accounting Technology

Experience and Competency Requirements:

• With at least 2 years of related experience in general accounting
• Must be knowledgeable in accounting procedures and principles
• Must have a high degree of dependability in policy implementation and keeping confidential records.