Office Assistant  

General Purpose

• Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
• Main Job Tasks and Responsibilities
• answer phones and transfer to the appropriate staff member
• take and distribute accurate messages
• coordinate messenger and courier service
• monitor incoming emails and answer or forward as required
• fax, scan and copy documents
• maintain office filing and storage systems
• type documents, reports and correspondence
• co-ordinate and organize appointments and meetings
• monitor and maintain office supplies
• ensure office equipment is properly maintained and serviced
• perform work related errands as requested such as going to the post office and bank
• keep office area clean and tidy
• maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations

Education and Experience

• High School Diploma or equivalent
• business college training an advantage
• previous office experience may be requested but this can also be entry level position
• competent computer skills including MS Office or equivalent
• internet skills including use of e-mails, group messaging and data collection
• numeracy and literacy skills

Key Competencies

• organization and planning skills
• work management and prioritizing skills
• verbal and written communication skills
• problem solving ability
• attention to detail
• accuracy
• flexibility
• reliability
• teamwork