Front Desk Officer  

• Report directly and regularly to the Managing Partner for Support Services (Admin, HR, Finance, and Legal);
• Act as Receptionist at the SEI lobby with the following duties:
• Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system;
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries;
• Directs visitors by maintaining employee and department directories; giving instructions;
• Maintains security by following procedures and monitoring logbook;
• Maintains telecommunication system by following manufacturer's instructions for house phone and console operation;
• Maintains safe and clean reception area by complying with procedures, rules, and regulations;
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs;
• Assist in the SEI internship program;
• Contributes to team effort by accomplishing related results as needed.
• Assist in the schedule of the liaison officers and messengers of the company by coordinating the drop-off and pick up of all materials, not limited to Support Services needs but that of the entire Saga Events.
• Coordinates directives from Managing Partners to all the departments;
• To organize and maintain company records;
• To perform supplementary office related duties as deemed by the MP-SS (follow-ups, correspondences et al);

Complementary Responsibilities:

• Assist Support Services to serve and collect contracts from clients, suppliers and freelance manpower;
• Manage all scheduled applicant interviews – interns, freelance, regular employees et al;
• Perform other tasks as required from time to time.

• A graduate of any 4-year course
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task