Human Resources Management Officer II | Records  

Tasks:

• Assist the HR Officer III by providing logistical support for training implementation (including but not limited to calls, materials prep, encoding, providing transportation requirements, etc)
• Provide logistical assistance in the roll-out of employee engagement programs
• Assist in the materials prep for PMS implementation
• Updates information for the HRIS
• Implement government mandated requirements/initiatives
• Provide assistance to employees in HR related matters
• Reviews and maintains policies and relevant HR documents, including but not limited to HR 201 files, government reportorial requirements, CSC and NPF memoranda
• Liaise with relevant government agencies such as the CSC
• Monitors attendance/schedules of employees and works with line managers to ensure policy compliance.
• Issues contract, job orders, COE, cert of project completion, requests for payment
• Work with line managers in handling cases of employee discipline and counselling
• Acts as point person for administrative hearings
• Reports to the DED for HR and Admin

Competencies:

Technical competency

• Reproduces and packages training/ learning materials as specified in the Training Activity Plan/ Training Design Matrix
• Reproduces materials for employee engagement and performance management activities
• Computes leave, salaries, salary adjustments, loans, medical reimbursements/ entitlements of employees and submits documents for consolidation by the HR Officer II
• Replies to queries on benefits, compensation and welfare management.
• Conducts information awareness on benefits, compensation, and health and wellness programs to employees
• Monitors and reviews office reports to ensure compliance with existing policies, processes and systems of benefits, compensation, rewards and incentives, health and wellness mechanism of the organization
• Regularly updates information for the HRIS
• Maintains HR files and ensures confidentiality of information
• Checks for accuracy and completeness of submitted documents and provides immediate feedback on reports and documentation that need to be revised
• Maintains a library for all relevant government laws, circulars, memoranda, and other issuances
• Uses a computer and is familiar with operating basic systems such as Windows, MS Word, MS Excel, multimedia presentations and Internet. Displays a mastery of the HR information system

Detail orientation

• Ensures accuracy and completeness of all compensation and benefits documents, contracts, requests for payments, and certification
• Ensures the accuracy of government reports

Building partnerships

• Maintains professional working relationships with relevant government agencies to accomplish reportorial requirements

Communication skills

• Communicate with employees in a collegial manner in ensuring that their HR concerns are properly addressed
• Is able to articulate Nayong Pilipino values when talking to employees

Teamwork

• Work with line managers in handling cases of employee discipline
• Ensures that employee questions on HR matters are properly addressed

Results-orientation

• Ensures that all payroll and benefits are given to the employees on schedule
• Ensures that all contracts, requests for payment, certificates are accomplished and government reports are submitted as scheduled.

Core Competencies

National Pride

• Is able to answer questions on tourist spots featured at the Nayong Pilipino as well as Filipino culture

Customer Orientation

• Ensure that all personnel requests and concerns are properly addressed
• Ensures that all deliverables are accomplished as targeted

Creativity

• Recommends out-of-the- box solutions to performance issues=

Integrity

• Sets the proper example of following company policies
• Articulates and supports the vision, mission, values, objectives and purposes of Nayong Pilipino. Coaches other to adhere to NPF policies
• Builds trust through professionalism by using appropriate language in all interactions.

• A graduate of a bachelor's degree, preferably in Psychology
• 2-years work experience
• Career Service (Professional) Second Level Eligibility
• 8-hours of relevant trainings