Executive Secretary  

The successful candidate will work closely with the company lawyer. The Executive Secretary will enhance a lawyer’s effectiveness by organizing, managing, and tracking documents and files relating to the Company’s business, contracts, and regulatory compliance. Assists in the performance of the lawyer’s responsibilities by gathering information, sorting documents, tracking schedules and timelines, researching, and preparing document summaries. The Executive Secretary is expected to perform these duties efficiently and not limited to the following tasks.

• Maintains a high degree of confidentiality and discretion at all times;
• Keeps files and documents organized by storing, preparing inventory, inputting into file database and assessing priority;
• Tracks files and documents for proper storage and easy retrieval;
• Helps in the performance of regulatory compliance through research and correspondence with key persons;
• Supports the legal department by reviewing documents and files and assessing relevance to the nature of the inquiry at hand;
• Maintains the lawyer’s schedules and coordinates with other key persons for meetings and other commitments;
• Prepares and updates an inventory of cases filed by or against the Company;
• Acts as liaison between key persons and legal department to filter requests for assistance and manage the lawyer’s workload.

• College graduate
• At least 1-year experience as secretary, paralegal/legal secretary
• High degree of confidentiality and discretion;
• Organization skills and attention to detail;
• Strong analytical and planning skills;
• Good communication and presentation skills;