Recruitment Assistant  

Summary

Provide administrative site support including preparing written correspondence, transmittal copies, data entry, maintaining spreadsheets and files, typing documents, and assisting with special projects as assigned.

Essential Duties &Responsibilities

• Prepare written correspondence, facsimile cover sheets, transmittal copies, and various other documents including but not limited to letters, memos and reports.
• Execute mailing, inter-site shipping and courier process of the company.
• Handle and process office supply requisition, including but not limited to purchase order and payment facilitation.
• Ensure accuracy, approval and timeliness of cash advance and reimbursement requests and liquidation.
• Assist with preparations and hosting Client Visits.
• Handle and process all copying and filing needs for the department(s).
• Assist in maintaining and organizing Vendor files.
• Knowledge, understanding, and compliance with all applicable Federal and Local laws and regulations relating to job duties.
• Provide feedback to management concerning possible problems or areas of improvement.
• Make recommendations to implement improved processes.
• Responsible for understanding and complying with all policies, procedures, and regulations relating to job duties.
• Perform other duties as assigned by management.

Qualifications & Requirements

Education:

• Minimum of 2 years university and 2 years work experience or Bachelor's Degree.

Experience:

• Typically has 1 to 2-year experience.

Knowledge, Skills, Abilities & Other Characteristics:

• Proficient with Microsoft Office software, knowledge in Adobe a plus. Ability to type 35 words per minute.
• Excellent interpersonal, written, and oral communication skills.
• Ability to prioritize and organize work in a multi-tasked environment.
• Ability to adapt to a flexible schedule and able to maintain the highest level of confidentiality.
• Learn and apply basic skills appropriate for the position.
• Duties and tasks are standardized.
• Work under direct supervision with very structured guidance regarding standard processes and procedures.
• Performance is measured by recruitment metrics.