Administrative Assistant - Japanese Speaking  

Job Description

The Administrative Assistant – Food & Beverage will provide executive-level support to the Food & Beverage team of Tiger Resort on day-to-day administrative and strategic business needs as to enable maximization and efficiency of the department. This requires a high level of professionalism, diplomacy and discretion in handling highly confidential information and material.

PRIMARY RESPONSIBILITIES:

• Support the department in all aspects of executive-level corporate administrative and personal duties including but not limited to:
• Calendar management
• Translation from English – (Foreign Languages) – Filipino and vice versa (written or spoken).
• Facilitate effective communication between two parties that do not speak a similar language by converting one spoken or written language to another.
• Attend conferences and meetings and act as official translator to mediate discussion.
• Translate foreign languages for clients so they can understand.
• Relay concepts and ideas between languages.
• Convert written materials from one language into another
• Edit and proofread text to accurately reflect language.
• Employ computer-assisted translation.
• Facilitate communication for people with limited foreign language proficiency.
• Translate patient materials and informational brochures issued into another language.
• Meeting arrangement and recording of meeting minutes
• Travel reservation, scheduling, and events planning
• Assistance in creating professional power point presentations, reports, spreadsheets, and maintenance of contact information list
• Main point of contact between SVP’s office and other internal and external communications / departments
• Research
• Documentation of dictated instructions
• Translation from English - Japanese and vice versa (written or spoken)
• Personal errands as required

• Degree in Business or related discipline preferred
• 5+ years corporate administrative experience as an AA to senior executive
• Fluent in written and spoken English, Japanese and Filipino
• Acute attention to detail
• Must be an independent self-starter and a fast learner
• Ability to work under pressure, multi-task and prioritize competing responsibilities in order to meet strict deadlines
• Ability to communicate effectively and confidently with internal and external stakeholders
• Must maintain and respect highly confidential information and material concerning the organization and the SVP’s role
• Highly organized
• Extensive experience in diary / calendar management
• Advance proficiency in Microsoft Office to include: Word, Excel, PowerPoint, Adobe
• Skilled in setting-up telephone, video conference, laptop with projector for presentations etc.
• Excellent interpersonal skills, positive attitude, well-presented
• Highly motivated and enjoys working as part of a growing team
• Attendance and punctuality is expected
• Willingness to put in the hours required to meet deadlines