Admin and Purchasing Assistant  

Job Summary:

Performs administrative tasks which include providing support to managers and employees, assisting in daily office operational needs and procurement.

Facilities and Security

• Ensures office areas are always clean and tidy with the help of our Office Assistants
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment
• The process needed documentation such as Work Permit and Gate Pass
• Assist visitors to the designated waiting area and ensuring visitors’ log book is maintained
• Greet clients and vendors upon arrival and direct them to appropriate offices
• Maintain duplicate keys and filing system

Supplies and Inventory

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Closely coordinate with Accounts to ensure

PEZA-related

• Facilitate farm-in/farm-out processes
• Extension and processing of work and visa permits

Administrative Support

• Answer and direct phone calls to appropriate parties
• Organize travel by booking accommodations and reservations needs as required
• Produce and distribute memos, letters, and forms
• Assist in the preparation of regularly scheduled reports

Job Requirements:

• Intermediate knowledge of Office Administration and Procurement processes, protocols, and procedures
• Basic Knowledge of Government and PEZA Regulations
• Good English communication skills both verbal and written
• Intermediate knowledge on making travel arrangements
• Working knowledge on finance with focus on budget and analysis is a plus
• At least one year of working experience in an administrative capacity
• Willing to work overtime or on weekends if needed especially during company-sponsored events
• Bachelor’s degree is preferred but not required
• Must be proficient in word processing applications such as MS Office, especially MS Excel
• Knowledge in Google Applications and mobile technology