Executive Assistant  

Enhances executive's effectiveness by providing information management support; representing the executive to others.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Facilitate internal communication (e.g. distribute information and schedule presentations)
• Suggest more efficient ways to run the office and troubleshoot malfunctions
• Review and recommend changes to our company policies

• Male, Knows how to Drive
• Preferrably Bachelor of Science in Accountancy or Civil Engineering
• Minimum of 5 Years as Executive Assistant
• Proficiency with Microsoft Office Suite especially Excel, MAC/Apple products, Internet functions, Viber/Whatsapp and other pertinent Applications
• Ability to manage high volume workload in fast-paced, deadline driven environment
• Excellent verbal and written communication skills
• Must be detail-oriented, well-organized, with the ability to manage multiple projects and priorities simultaneously
• Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.
• Experience exercising discretion and confidentiality with sensitive company information
• Ability to work in a team environment as well as independently
• Ability to multitask and prioritise tasks
• Excellent time management skills
• Attention to detail
• Willing to relocate to Davao City
• Preferably knows how to drive