Workforce Management and Analytics Supervisor  

**Full JD to be sent to shortlisted candidates

Summary of Work Activities and Responsibilities:
Under the supervision of the Assistant Director for Organization Capability Development, the Workforce Management and Analytics Supervisor will lead in monitoring, reviewing, and analyzing the University’s workforce complement vis-à-vis employee capabilities, organization capacities, market/industry trends, and recommends appropriate actions. The position is expected to facilitate and aid in translating the organization needs into HR actions and policy.

Main Duties and Responsibilities

I. Team Supervision

• Develops team strategies, goals and plans that are fully aligned with Office’s directives and strategies.
• Supervises, monitors, and evaluates the performance of team members and recommends corresponding personnel actions such as promotions, transfers, and dismissal.

II. Workforce Data Governance

• Leads the design, development, implementation, documentation, and evaluation of the workforce data governance and quality assurance framework, in consultation with the other HR sections.
• Oversees the repository of workforce data, ensuring the completeness and accuracy of information (as validated with other data sources), and the seamless retrieval and sharing of information within OPT&OD.

III. Workforce Management

• Leads the design, development, implementation, documentation, and evaluation of workforce complement management framework for computing ideal and optimum unit size, in consultation with stakeholders.
• Tracks the workforce complement (which includes plantilla, positions, and incumbents, etc.), organization structure and details (which includes reorganizations and leadership team, etc.), job classification and job specification details (which includes job level and rank, etc.), employee profile and details (which includes performance distribution, promotion/movements, probationary period, permanency, special assignments, separation, retirement, etc.).

IV. Workforce Planning and Analysis

• Works with units in determining workforce demand requirements, in consideration of organization mandate, workflows and processes, workload distribution, employee capability.
• Analyzes the current state of the workforce and its impact on organizational performance.
• Prepares regular workforce insight reports, which would show a picture of the current and forecasted workforce complement, the workforce situation, and the profile of employees in the University, and how it affects the organization’s optimal performance, in coordination with the different HR sections.
• Communicates findings and recommendations to stakeholders, including senior management, to drive informed decision-making and policy refinement

V. HR Client Partnering

• Keeps track of updates and developments that affect the University as an organization, including its employees.
• Serves as a partner to an assigned cluster/school on initiatives that require HR/OD expertise and services.

VI. Group Management Support

• Assists in creating/updating policies related to workforce management.
• Assists in monitoring, coordinating, implementing, and evaluating projects, deliverables, timelines, agreements, including possible sustainability measures.
• Assists in communicating the programs of the Group to unit heads and employees.
• Oversees the coordination, logistical, and resource requirements of the Group’s projects and activities.

VII. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative.

Knowledge, Skills and Abilities:

• Comprehensive Understanding of Organizational Design: Demonstrates knowledge of organizational elements - structures, functions, process, operational mechanisms, competencies, etc.
• Advanced Data Analytics and Management Skills: Proficiency in analyzing and managing data to extract meaningful insights for informed decision-making
• Strategic Vision: Ability to formulate and execute strategic initiatives in alignment with organizational objectives
• Forecasting and Predictive Modeling: Capability to forecast future workforce needs based on various data (historical and predictive modeling techniques)
• Research Acumen: Ability to conduct thorough needs assessments and evaluations, including data gathering, analysis, and recommendation formulation
• Critical and Analytical Thinking: Ability to critically analyze complex scenarios and apply analytical thinking to problem-solving
• Systems Thinking: Recognizes patterns and understands the interconnectedness of actions on systems/processes, providing strategic recommendations based on data analysis
• Interviewing and Assessment Proficiency: Ability to conduct effective interviews and assessments to determine optimal strategies
• Strong Project Management and Attention to Detail: Manages multiple priorities, adapts to new methodologies, and maintains meticulous attention to detail throughout projects
• Exceptional Communication and Interpersonal Skills: Demonstrates effective communication, negotiation, and interpersonal abilities to collaborate with stakeholders at all levels
• Innovation and Change Management: Aptitude for driving innovation, facilitating change, and collaborating with diverse stakeholders
• Proficiency in Presentation Tools: Knowledgeable of presentation tools and MS applications such as Excel, PowerPoint, Canva, etc.
• Continuous Learning Orientation: Eager to acquire new knowledge and skills to enhance professional growth
• Adaptability and Proactivity: Comfort with ambiguity, flexibility, adaptability, and proactive approach in navigating unexpected situations
• Result-Oriented with a Sense of Urgency: Strong sense of urgency balanced with a focus on delivering high-quality outcomes within defined timelines

Education and Experience Requirements:

• Bachelor's degree in Business Administration, Psychology, Human Resources, or any related field
• Minimum of seven (7) years of experience in data analysis and management within HR functions, preferably in an academic setting.
• Proven track record of creating comprehensive reports, analyzing HR metrics, and providing actionable insights to support decision-making processes.
• Experience in managing client relationships, collaborating with academic leadership, and implementing data-driven HR strategies.
• Proficiency in statistical software, data visualization tools, and Microsoft Office Suite, with advanced skills in Excel and PowerPoint.
• Strong communication skills, both written and verbal, with the ability to effectively communicate complex data insights to diverse stakeholders. Experience with project management and the ability to manage multiple priorities in a fast-paced academic environment.