University Office of Decorum and Investigation Officer  

Summary of Work Activities and Responsibilities:

Under the supervision of the Director for University Office of Decorum and Investigation, the UODI Officer provides logistical and administrative support for CODI cases. S/he coordinates with different schools/offices and individuals on CODI concerns.

Main Duties and Responsibilities:

Process Management for CODI cases

• Provides administrative and logistical support for CODI case investigation.
• Provides the parties with copies of documents submitted to or issued by the University CODI when furnishing of copies is required by the Code and Rules.
• Summarizes testimonies and other matters discussed in the above-mentioned investigations and meetings, and conciliation/mediation, and ensures follow-through by responsible offices/individuals.
• Drafts CODI-related communications and documents for the approval of the UODI Director.
• Serves as liaison and coordinates with the CODI hearing panel, and the different schools/offices/individuals as needed (e.g., UGDO, GH)

Policy Development

• Ensures common understanding and the uniform implementation of Code and Rules through presentations.
• Assists in review, revision, and drafting of pertinent policies/guidelines for the proper implementation of the Code and Rules.

UODI Administrative Support

• Serves as a communications link responding to office-related inquiries.
• Maintains, updates, and monitors CODI/SCODI-related documents
• Preliminary Investigation documents
  • Hearing documents
  • Disciplinary Action memo
  • Post communication
• Maintains, updates, and monitors CODI alerts in coordination with the UGH
• Collects and analyzes data from CODI alerts and CODI investigations and make recommendations on improving University systems and policies in addressing sexual harassment, sexual misconduct, and inappropriate behavior
• Submits a monthly report of CODI alerts received by the University
• Assists in preparation and presentation of panel instructions and reports and other pertinent documents
• Manages the security and storage of information, evidence, and documents related to the investigation to facilitate retrieval and data protection
• Attends meetings and prepares minutes of the meetings

Performs other duties as may be required by the UODI Director

• Graduate of any 4-year course with gender and development specialization preferred
• At least two years of relevant experience in handling administrative cases (preferably sexual-related offenses) is an advantage
• Knowledge in gender and development and allied laws is an advantage
• Commendable interpersonal skills (ability to build rapport and work well with others)
• Above average oral and verbal communication skills
• Ability to safeguard confidential records
• Ability to document, take minutes and prepare summary of meetings
• Ability to facilitate discussion