Office Assistant at ALLC  

Under the supervision of the Director, the Office Assistant is responsible for the secretarial and clerical service to support the operations of the center.

Responsibilities:

• Frontline Office Support
  • Attends to the staff and clients of the Center
  • Sets meetings and appointments, as well as handles reservations and prepares venues for the Executive Director, Board members, and teaching staff;
  • Receives mail and messages, and delivers or relays these to the individuals concerned
  • Ensures the conducive working condition of the office and classrooms, including upkeep of office equipment and fixtures, arrangement of desks and chairs, and other similar tasks.
  • Assists in the preparation of the official correspondence, documents, records, and reports of the Center
  • Files and records reports, official documents as well as correspondence sent to and received by the Center
• Program Support
  • Provides assistance in ensuring that instructional materials for the language programs and projects, including encoding, reproduction, and updates on these materials are prepared
  • Collates documents and instructional materials for the following program:
    • Intensive English Language Program (IELP) – Meiji University, Providence, Fukuoka University, Nanzan University
    • Peninsula Hotels: Intensive English Language Training Program & English in the Professions Program
    • University for Peace: Academic English Program
    • WHO/WPRO Global Health Learning Centre: English Communication Skills for Global Health
    • United Board: Academic English Program
    • AGSB-CCE (Kyoto University) – English Skills in Business Program
    • Nagano University – English for Global and Professional Communication Program
    • Nagoya University – Technical English Program

• Bachelor’s Degree
• With at least 1 year of experience working in the Academe
• Has commendable interpersonal skills
• Ability to handle various office and student inquires is highly recommended
• Has good oral and written communication skills
  • Proficient in MS office applications
  • Organized, systematic and efficient with excellent attention to detail and can work with minimal supervision
  • Able to work under pressure while maintaining a professional attitude