Accounting Clerk II  

Under the supervision of the Head for Satellite Division, the Accounting Clerk II is responsible for the releasing of checks and scanning of documents at the Ateneo Professional Schools.

Responsibilities:

• Frontline Support
  • Receives Order for a Checks, DTR, budget transfer/realignment, SA as well as other memos and accounting-related documents
  • Releasing Functions
    • Sends SMS to notify payees for the availability of their checks
    • Calls, emails, notifies the other unit’s personnel regarding the availability of their checks for the office
    • Releases checks (e.g. for disbursements, SSS, SL, Financial Aide, etc)
    • Reviews authenticity and completeness of documents submitted by suppliers and representatives prior to issuance of checks
    • Ensures that the collector signs on the voucher with his/her printed name and acknowledges/signs receipt of the BIR form 2307 from CAO
    • Tags released vouchers in the CAO accounting system
    • Sends daily check releases summary to Controls Division and to Accounts Payable Section
    • Prepares released summary report every day
    • Maintains logbook of checks released to other operating units and for other documents being submitted and being returned to the office
• Office Support
  • Attends to calls and inquiries of follow-ups regarding the availability of the checks
  • Receives and relays messages on behalf other co-employees if they are not around the office
  • Assists in the preparation of checks for review of the Accounting Officer-in-charge in case of heavy workloads, and prepares Accounts Payable Voucher (APV) if necessary
  • Forwards and picks-up checks from/to Loyola office as requested
  • Assists the student accounts for the necessary printing of student ledger and checks balances for clearance purposes
• Records Management Support
  • Scans journal entries, disbursement summary, vouchers, receipts, invoices, delivery receipts and other documents attached to the vouchers for the Rockwell Office
  • Files journal entries chronologically as well as vouchers for both BPI and China Bank files in the data folder per date, including the cancelled checks
  • Maintains the documents and help other co-employees to find the documents and other files they are looking for, or help make sure that the documents they given are stored and labeled correctly for later use
  • Develops an efficient filing system to make updating and retrieving of documents easier
  • Keeps records of disbursement and released files
• Performs other work related task that may be assigned by the Division Head.

• Bachelor’s Degree in business courses
• At least 2 years related work experience
• Systematic, organized and attentive to details
• Ability to handle multiple responsibilities at a given time
• Interpersonal skills
• Service oriented
• Must be good in communication skills, oral and written