University Bursar
Ateneo de Manila University
- Quezon City, PhilippinesKatipunan Loyola Heights, Quezon City, Metro Manila, Philippines, Quezon City, Metro Manila, PhilippinesQuezon CityMetro ManilaPhilippinesPhilippines
- Penuh waktuFULL_TIME
Deskripsi Pekerjaan
Under the supervision of the Vice President for Finance and Treasurer, the University Bursar is in-charge of the day-to-day operations of the Bursar's Office. S/he manages and/or oversees the collection activities of the university, ensures accurate recording and timely deposit to bank accounts. S/he provides leadership and direction for the office in working towards improvements and innovations of existing systems and methodologies on collection, receivables, petty cash, and other miscellaneous payments. S/he also ensures compliance with university accounting policies and procedures.
Responsibilities
A. Office Manager
- In-charge of the day-to-day operations of the Bursar’s office, involving decision-making matters, overseeing the timely delivery of services required from the Office by the various Units of the University.
- Supervises the activities of cashiers assigned in each of the school units. Implements job rotation on a regular basis.
- Reviews and approves requests for:
- Advance issuance of Official Receipt (OR);
- Requisition of Official Receipt for School Related Activities (ORSRA), Provisional Receipt (PR) booklets and Cash Advance Forms;
- Set-up and increase in Revolving Fund from the various offices;
- Direct deposit;
- e. Field Cashiers for seminars/trainings being held off-campus, and other similar requests.
- Prepares the operational budgetary requirements of the Cashiers Office for the ensuing School Year and submit the same to the Budget Coordinator for incorporation with the Treasurers' Office Budget.
- Manages/Approves disbursements or charges made to the budget accounts of the Bursar’s Office.
B. Coordination and Representation
- Coordinates with other units (e.g. Registrar's Office of the different school units, MIS personnel), in mapping up plans and procedures that would improve the registration process with regards to cashiering services.
- Represents the University offices in need of certain Bank services; negotiates and prepares all necessary documentations in their behalf.
- Coordinates and reviews proposals from Banks offering varied products and facilities like tuition payments making use of different channels (e-payments, credit cards and direct deposit) and make the necessary Endorsement to the VP for Finance & Treasurer for approval.
- Represents the Treasurer's Office in various committees as may be assigned by the Vice President for Finance & Treasurer.
C. Collection and Deposit
- Supervises the collection and deposit activities of the University and its affiliate and auxiliary units with regards to tuition and other fees of students, rental of facilities, various collection of collecting agents and other charges.
- Supervises the monitoring of tuition payments made via credit cards and through the different e-channels (ATM, Phone Banking, Internet). The review process involves making sure that all payments received are credited to the correct student account and the timely crediting to the University's bank account.
- Reviews and approves the Daily Collection Report, and in the process checks that the total amount collected tallies with the Daily Deposit Summary acknowledged as "received" by the bank representative.
- Monitors/Controls the printing and the issuance of tuition receipts, checks and check vouchers, Official Receipt for School Related Activities (ORSRA) for use of Cashiers and the authorized collectors of the University.
- Evaluates and approves requests for Promissory Notes from parents for payment of tuition and fees. Maintains a database for PNs issued on a semestral and yearly basis for easy reference, monitoring and reporting.
- Sends billing statements to bank with Automated Teller machines on campus on a yearly basis and ensure payment is received and deposited to the corresponding scholarship account.
D. Fund Custodian
- 1. Reviews and signs outgoing checks and check vouchers, verifying completeness of supporting documents, noting alterations in the process.
- 2. Approves disbursements from the Petty Cash Fund in excess of the maximum allowable amount; approves encashment of ADMU checks at the Cashier's Office in each of the school units on a case-to-case basis.
E. Direction-Setting
- Actively participates in the formulation of operating policies and guidelines where revenue collection process is at stake.
- Spearheads the Bursar’s Office in working with the various school units towards improvement of existing processes/methodologies and/or implementation of new systems.
F. Performs other related tasks that may be assigned
Kualifikasi Minimum
- Bachelor’s degree in Accountancy, Management or Finance-related course
- Preferably a Certified Public Accountant but not required
- At least five (5) years of relevant experience or banking background
- Knowledge of cashiering and cash management principles, systems, procedures, and standards.
- Knowledge of accounting and accounts receivable principles, methodology, and practices.
- Skill in budget preparation and fiscal management.
- Ability to use independent judgment and to manage and impart information to a range of clientele.
- Knowledge of customer service standards and procedures.
- Ability to plan, assess, and evaluate proposals for bank product and service offerings.
- Ability to supervise and train employees, to include organizing, prioritizing and scheduling of work assignments.
- Ability to foster a cooperative work environment.
- Ability to plan, organize, implement, and administer complex recordkeeping systems and procedures.
Ringkasan Perkerjaan
- Tingkat Posisi
- Direktur / Eksekutif
- Spesialisasi
- Accounting and Finance
- Persyaratan tingkat pendidikan
- Lulus program Sarjana (S1)
- Respon rekruter ke lamaran
- Sometimes
- Alamat Kantor
- Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines