Principal Accounting Supervisor  

JOB SUMMARY

The Principal Accounting Supervisor is responsible for the effective management of principal claims and payable and overseeing the day to day processes by ensuring that policies and procedures are fulfilled by the Principal Accounting Analyst to comply with Principal’s requirements and improve profitability and growth objectives of the company.

DUTIES AND RESPONSIBILITIES

Claims Operations

• Oversees the completeness of chargeable claims to principals and ensure compliance with the distribution agreement
• Ensures timely processing of billings to principals
• Reviews and approves correctness and completeness of billings to principals
• Manages collection of lông outstanding claims from principals and assists Principal Accounting analyst for fast recovery of claims
• Reviews monthly claims reconciliation prepared by the Principal Accounting Analyst
• Reviews monthly claims Aging Report to identify overdue claims and communicates with principals for settlement
• Review journal entries submitted by Principal Accounting Analyst
• Conducts quarterly review of all outstanding claims with the Principal Accounting Analyst
• Assist the Principal Accounting Analyst in resolution of disputed claims from Principals
• Handles principal’s request on various claims documentation

Accounts Payable Operations

• Oversees due payables with principals based on agreed payment terms
• Reviews correctness and completeness of due invoices for payment
• Reviews monthly Account Payable reconciliation submitted by the Principal Accounting Analyst
• Monitors and reviews reconciling items for adjustments
• Reviews journal entries submitted by Principal Accounting Analyst
• Provides monthly forecasts for principal payments to Cash Department
• Updates Principal Accounting Analyst for new agreements with principals

Others

• Conducts monthly meeting with Principal Accounting Analysts to updates and review new agreements and pending issues with Principals and departments concerned
• Participates in various meetings with principals and other departments
• Updates and informs the Principal Accounting Manager for issues that requires immediate resolution
• Assist the Principal Accounting Manager in the preparation of the Annual budget for claims and AP
• Improves and develops A/R and A/P processing through technology or quality improvements
• Assist in the preparation of information/data for external auditors in the interim and annual audit of the financial records

People and Performance Management

• Encourages staff to attend seminars and training programs being offered by the company HR
• Maintains good working relationships between the Principal Accounting Analyst and Principals
• Educates and develops staff by conducting regular staff meetings, coaching and counseling and other developmental activities to improve skills, motivate and promote teamwork

Others

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the team / work unit.

KEY RESULT AREAS and PERFORMANCE INDICATORS

AR Claims Management

• Timeliness and accurate submission of principal claims
• Quality and completeness of principal’s billings
• Timeliness of collection of outstanding claims
• Turn-around time in resolution of recon items

AP Management

• Timeliness of due invoices from principals
• Quality and completeness of principals due invoices

AP & AR Reporting

• Completion of principals confirmation of account

Budget

• Accurate and timely submission of data

AUTHORITY AREA

• Review and approval of claims billings following approval matrix
• Review of due payments to Principals
• Access to SAP system
• Approval of leaves of Principal Accounting Analyst
• Recommendation of training programs offered by HR
• Access to performance evaluation results of Principal Accounting Analyst

MINIMUM JOB REQUIREMENTS

EDUCATION

• Graduate of BS Accountancy

TECHNICAL COMPETENCIES

• SAP Knowledge
• AR & Collection Management
• Financial Analysis and Reporting
• Accounts Payable Management
• Budgeting & Forecasting
• Computer Skills (MS Office)

RELATED WORK EXPERIENCE

• At least 5 years related experience with at least 3 years of which is supervisory capacity