Executive Assistant  

Provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

• Prepare and edit correspondence, communications, presentations and other documents
• Design and maintain databases
• file and retrieve documents and reference materials
• Conduct research, collect and analyze data to prepare reports and documents
• Manage and maintain executives' schedules, appointments, and travel arrangements
• Arrange and co-ordinate meetings and events
• Record, transcribe and distribute minutes of meetings
• Monitor, screen, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels
• Interact with external clients
• Co-ordinate project-based work
• Review operating practices and implement improvements where necessary
• Supervise, coach and train lower level staff

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position is a plus
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality