Lead Accountant  

POSITION OVERVIEW
The position is responsible for the end-to-end Finance and Accounting process. The role will also be responsible for developing and maintaining financial and accounting systems, which may include financial forecasting; auditing; checking and improving accounting procedures; produce reports and budget plans.

GENERAL RESPONSIBILITIES

• Responsible for all accounting activities including daily accounting transactions, payments, book closing and ensure controls on correctness and accuracy
• Prepare financial statements and management reports (monthly/quarterly/annually) including charts/graphs showing company’s progress, conditions and results in accordance with generally accepted accounting principles
• Perform Treasury Functions – Cash Forecasting and Funding, and Foreign exchange analysis
• Liase and build relationship with banks, suppliers, and government agencies (BIR, PEZA, SEC, SSS, PHILHEALTH, HDMF, City Office), and all departments of the company
• Prepare and submit periodic reports and returns required by BIR, PEZA, SEC, SSS, PHILHEALTH, HDMF, City Office
• Process payroll for employees, validate payroll liabilities (salaries payable; SSS; PhilHealth and Pag-Ibig contributions and withholding tax), Generate payroll information for timely month-end and yearend reporting (SSS, PagIbig and PhilHealth deductions, withholding tax, BIR form 2316, etc.) Tax Annualization on Compensation; Printing of form 2316 and distribution to all employees
• Handle employee advances, liquidations, and reimbursements
• Organize, file, and protect all accounting and finance documents including original registrations and licenses
• Perform Monthly and Year end book closing. Prepare, maintain, and review schedule of Accounts
• Review and interpret business performance and operating results against short-term and long-term budgets and targets, and make specific recommendations on cost-reduction and profit-improvement
• Interface with internal and external auditors as necessary, in all Manila payroll, tax compliance, SOX, local accounting standards and other Administrative matters

KEY POSITION RESPONSIBILITIES
Accounts Payable

• Preparing balance sheet reconciliations
• Coding and processing of purchase requisition and matching of invoices to purchase orders
• Scanning and attaching invoices in accounting system
• Producing weekly and monthly supplier payment proposals
• Maintaining supplier accounts, applying for credit and responding to enquiries
• Processing journals, monthly accruals and prepayments
• Managing the aged supplier listing
• Reconciling supplier statements and resolving differences

Accounts Receivable

• Preparation of invoices and statements to be promptly sent to clients and ensures that gathered data is correct, accurate and reliable
• Assist with enquiries from debtors in relation to money received, as well as the accurate and secure banking of monies
• A/R journal control and reconciliation
• Posts customer payments by recording cash, checks, and credit card transactions
• Posts revenues by verifying and entering transactions form lock box and local deposits
• Updates receivables by totaling unpaid invoices
• Maintains records of invoices, debits, and credits
• Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers
• Resolves valid or authorized deductions by entering adjusting entries
• Resolves invalid or unauthorized deductions by following pending deductions procedures
• Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report

Payroll Processing

• Preparation of journal entries including Sales Journal, Banking Journal, Petty Cash Journals
• Payroll preparation and payroll journals
• Entering new employees into payroll system
• Process weekly payroll
• Application of Vendor Payments
• Processing increases and calculation of back pays; generate reports
• Responsible for payroll administration, payroll management, and payroll reconciliation
• Assist and review all payroll function and ensure that the payroll process is properly and accurately done

• University degree required preferably in Accounting, Finance or Commerce
• Certified Public Accountant (CPA) is an advantage
• With 3-5 years Finance and Accounting experience
• Experience in auditing and payroll preparation; government remittances and has strong understanding of local statutory reporting, filing, etc. (BIR, SSS, HDMF, SEC, BOI, PEZA, DOF)
• Extensive knowledge in Accounting Standards (PFRS, IFRS); Australian GAAP and Philippine Taxation
• With extensive background in with all operational and administrative Finance and Accounting duties such as, but is not limited to: budget planning/forecasting, cash flow management, reconciliations, balance sheet analysis, fixed assets, etc.
• Excellent analytical skills with strong attention to detail
• Good management and interpersonal skills; approachable, and can deal with matters with integrity, fairness and diplomacy
• Excellent interpersonal and people skills with the ability to liaise with staff and clients at all levels
• Experience working in fast-moving, high-volume working environment/industry
• Demonstrated multi-tasking capability with proven track record in meeting tight deadlines
• Good English verbal and written communication and presentation skills
• Proficient in using MS Office applications with strong MS Excel skills and is tech savvy
• With pleasing personality, positive working attitude, and is customer service-oriented
• Self-starter and able to work independently
• Strong commitment to client service and a flexible can-do attitude that responds to client and business needs
• Patient and flexible in all work duties
• Reliable, trustworthy and ethical; neat, tidy and accurate