Administrative Associate

MFT Group of Companies

  • Taguig, Philippines
    Unit 1808 The Trade and Financial Tower, 7th Avenue corner 32nd Street, Bonifacio Global City, Taguig, Metro Manila, Philippines
    Taguig
    Metro Manila
    Philippines
  • Full time
Posted 19 days ago and deadline of application is on 30 Jul
Recruiter was hiring 2 days ago

Administrative Associate

MFT Group of Companies

Job Description

ADMINISTRATIVE FUNCTIONS

  • Sorts and distributes incoming mails and prepares / organizes all outgoing mails and deliveries for courier services, if any.
  • Constantly monitors people traffic going to and from the lobby / reception area.
  • Issues / secures visitor & gate passes, if needed, for all incoming and outgoing official business materials.
  • Photocopies, collates and files official documents.
  • Maintains assigned equipment/s and immediately reports any malfunctions, if any.
  • Manages the schedules of the meeting room’s usage and upon directions, sets this up with the necessary correspondence, documents, writing materials, equipment, and other necessities.
  • Informs the concerned employees upon the availability of the meeting room with regards to the scheduled meeting.
  • Provides administrative support to the immediate superior with regards to assigned tasks, including but not limited to,
  • updating the company database, scheduling and follow-up of official business appointments.
  • Maintains and organizes all MFT and other reading materials.
  • Facilitates and coordinates booking of all collaterals through FAST TRACK.
  • Monitors office supplies flow of Admin Department and requests monthly supplies from Purchasing Department

CUSTOMER SERVICE RELATED FUNCTIONS

  • Greets visitors appropriately and always with a smile.
  • Determines the needs of any or all visitors in a professional manner.
  • Maintains the visitor registration sheet.
  • Offers refreshments to highly regarded visitors all the time.
  • Advises the employee involved of the visitor’s presence prior to leading the visitor to the concerned employee or board room.
  • Makes sure that an alternate is manning his/her area in certain cases in relation to absences or tardiness.
  • Answers and addresses all incoming phone calls in a timely and polite manner and makes sure that the purpose of the call was sought prior to transferring the phone call to the concerned employee, without disclosing unwarranted information about the Company.
  • Receives and delivers messages with complete accuracy.
  • Presents an image of professionalism from both verbal & non-verbal manners, and within the lobby / reception area.

Minimum Qualifications

  • Knowledgeable on administrative and clerical protocols and procedures.
  • Pleasing personality, well-groomed and projects good business etiquettes.
  • Good communication skills.
  • Client-service oriented.
  • Knowledge on basic computer operating systems, i.e., Microsoft Word and Excel.

Jobs Summary

Job level
Fresh Grad / Entry Level
Job category
Administration and Coordination
Educational requirement
Bachelor's degree graduate
Recruiter response to application
Once in a while 
Office Address
Unit 1808 The Trade and Financial Tower, 7th Avenue corner 32nd Street, Bonifacio Global City
Industry
Financial Holdings Company
Vacancy
1 opening
Website
http://mftgroup.com.ph/

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About MFT Group of Companies

MFT Group of Companies is a private equity firm that adheres to the principles of restructuring corporate blueprints of Family Legacy businesses. MFT Group of Companies is a strategic partner to legacy corporations and provides shared services in the following areas: Finance, Marketing, Operations, Business Development, Succession and Corporate Restructuring and Legal Services. Present in the Philippines, United States, Spain, Hong Kong, Singapore, Japan, Malaysia, Vietnam, and Indonesia, MFT Group continues to invest across different market regions to gain exposure to and leverage on better opportunities, while aggressively moving forward to fulfill its mission to establish 100 business areas and maximize their potential value.
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