Senior Admin Executive
Brighttank Inc.
- Pasig, Philippines18th, Pasig, Metro Manila, PhilippinesPasigMetro ManilaPhilippinesPhilippinesTELECOMMUTE
- Full timeFULL_TIME
Job closed.
Job Description
The primary responsibilities of this position are to manage operational efficiency and administration requirements for Creative Lab (Philippines).
Responsibilities & Accountabilities
Operations
- Liaise with senior management in making decisions for operational activities and setting strategic goals
- Evaluate the efficiency of business procedures according to organizational objectives and implement changes required
- Responsible for increasing effectiveness and efficiency of support services through improvement to each function (HR, IT, Admin) as well as coordination and communication between functions
- Manage procurement processes
- Coordinate and evaluate the allocation of resources ie. mobile communication tools, equipment, etc.
- Manage relationships/agreements with external parties/vendors
- Monitor and evaluate the weekly Job Orders required for billing for internal departments
- Ensure all legal and regulatory documents are filed and monitor compliance with local laws and regulations
- Act as liaison for Qi Philippines, representing the organization at inter-company meetings, committees, and/or internal task forces for special events or projects ie. SSR
- Lead the planning and execution of internal company events ie. outing, quarterly meeting, summits, and special events as needed
- Manage special projects (as assigned)
Admin
- Oversee day-to-day operations of the local office which may include:
Office space working conditions
Office repairs
Asset management, monitoring, and maintenance
Office planning and renovation
CCTV monitoring
Government permits and licenses
- Lead planning and coordinating administrative procedures and systems, devising ways to streamline processes available
- Oversee facilities services, maintenance activities and tradespersons and other suppliers involved in running the office
- Manage schedules and deadlines for admin-related projects
- Oversee management and maintenance of the corporate apartment/s
- Maintain a safe and healthy work environment by establishing and enforcing standards and procedures in compliance with legal regulations
Minimum Qualifications
- Bachelor's degree in Human Resource, Business Management, or any related field.
- Strong organizational and critical thinking/analytical skills with at least 5 years of professional experience
- Excellent time management and interpersonal communication skills
- Detail-oriented with good analytical skills, integrity, and a high degree of commitment.
- Ability to interact with all levels of management in order to provide company policy guidance and support
- Skilled in formulating modules, policies, and guidelines
- Self-motivated, proactive, and committed to continuous improvement
- Proficiency in Microsoft Office
Perks and Benefits
- Work from Home
- Special Leave Benefits for Women
- Single Parent Leave
- Life Insurance
- Medical / Health Insurance
- Paid Sick Leave
- Flexitime
- Paid Bereavement/Family Leave
- Paid Holidays
- Paid Vacation Leave
- Transportation Allowances
- Maternity & Paternity Leave
Required Skills
- Office Equipment Operation
- Organizing and Planning
- Complex Problem-Solving
- Law and Government
- Operations Management
Preferred Courses
- Business Administration
- Business Administration [Human Resource Management]
Jobs Summary
- Job Level
- Mid-Senior Level / Manager
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Sometimes
- Office Address
- Strata 2000
About Brighttank Inc.
We are a group of smart and fun creatives with comprehensive expertise in editorial work, design, and video production. Here, we provide contemporary multi-media solutions targeted for forward-thinking, globalized markets. We specialize in digital and IT-related services that aim to produce and develop lasting, effective results that resonate with a global audience.