Office Associate | Onsite  

What you’ll do

• Ensure that Loft sites maintain metrics for cleanliness and work operations (A/C cleaning, office temperature, hygiene standards, customer service, etc.)
• Supervise the security and administrative crew to ensure daily tasks are completed
• Undertake inspections of Loft sites (Ortigas, BGC, Makati)
• Coordinate and work alongside other departments, especially the custom buildout vendors, initializing new projects that are relevant to the company’s growth
• Manages the 3rd party vendors installation and construction; performs audits to make sure that everything stipulated in the contracts were performed by the contractors
• Coordinate and arrange the Company shuttle schedule for onsite and offsite meetings of 99ers
• Coordinate with Accounting team in relation to client bookings, inventory management (Loft stationery/office supplies) / Manages filing systems and office supplies
• Oversees overall guest experience, sorts mail and answers direct phone calls / provide general support to guests
• Oversees general site operations and gives reports to the management
• Responsible for compliance of offices with government-related permits in conjunction with People & Culture, Loft, and Money Matters
• Respond to sales leads and client inquiries
• Resolve space and/or onsite issues and escalate to management when necessary
• Build community relationship with our Lofters, VO clients, TaoCrowd Partners, and 99ers
• Work schedule: onsite from Monday to Friday (7am to 4pm)

Pay and benefits

• Competitive compensation package
• Monthly internet allowance and company-provided equipment
• Medical and health benefits including HMO coverage plus access to Company Doctor
• Paid leaves and holidays
• Retirement benefits
• Access to learning and upskilling via Udemy

• At least 3 to 4 years of relevant work experience in office administration and/or management Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• A creative mind with an ability to suggest improvements

Key Competencies

• Judgment and decision making
• Creativity and pragmatism
• Integrity
• Resourcefulness and/or Initiative
• Listening and communication skills
• Team player
• Enthusiasm and drive