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Ateneo de Manila University

HR OD Administration and Quality Management Support Officer I  

Ateneo de Manila University

  • Quezon City, Philippines
    Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
    Quezon City
    Metro Manila
  • Full timeFULL_TIME

Posted 3 months ago and deadline of application is on 29 Jul

Recruiter was hiring 3 hours ago


Job Description

  • **Full JD to be send to shortlisted candidates

Under the supervision of the Assistant to the Director/HROD Quality System and Design Section Head, HR Administration and Quality Management Support Officer I is tasked to provide data management support and ensure the effective and efficient office management of the Office of People, Team, and Organization Development (OPT&OD).

Main Duties and Responsibilities

I. Quality and Client Management Support

  • Keeps track of updates and developments that affect the University as an organization, including its employees, and provides feedback to the administrators on how to anticipate and manage its possible impact.
    • Keeps abreast with trends and changes happening in the University, the country, and industry, and globally, and determines how it affects the OPT&OD’s operations, services, and programs.
  • Actively researches practices related to OPT&OD functions - design frameworks, assessment strategies, intervention and evaluation. .
    • Collects and analyzes data and trends to identify its causes, and recommends appropriate interventions.
  • Partners with clients by understanding and addressing their needs, providing proactive solutions that meet present and long-term needs, and monitors progress of project plans and deliverables.
    • Assists in monitoring the achievement of the Office’s goals.
  • Monitors the information in the different OPT&OD data repository that looks into organization and employee profiles which include employee complement, job specifications/profiles, and job levels, and recommends strategies on how to improve the seamless capture of data and the integration of the spreadsheets.
  • Assists in educating/informing unit heads on OPT&OD best practices.
    • Designs the most effective way to communicate OPT&OD’s programs, processes, and services to various audience.

II. Office Management Support

  • Manages the schedules and appointments of the OPT&OD and arranges the necessary logistical requirements.
  • Ensures that all documents submitted to the Director for approval are adequately supported.
  • Maintains files and records of correspondences, documents, and other materials for the Director in a systematic manner and consistent with the need to protect confidentiality and data privacy. This may include Office and personnel records.
  • Serves as OPT&OD end user administrator coordinating system requirements with DITS, which includes functionalities and settings, etc.
  • Monitors the terms of the members of the committees and reminds the Director when renewals and/or new appointments are in order.
  • Oversees the general upkeep of the Office, ensuring that necessary repairs are coordinated, and periodic general cleaning and pest control are scheduled, among others.
  • Maintains and monitors use of office supplies/resources and ensures that these are replenished as required and used in an optimal and cost-effective manner (this includes gifts/souvenir items sponsored by the Office of the Director).
  • Maintains and tracks the unit’s financial resources, monitoring the expenses vis-à-vis the budget of the Office.
  • Assists in the coordination, logistical, and resource requirements of the OPT&OD’s projects and activities, when necessary.
    • Documents all meetings, proceedings, and events of the OPT&OD’s projects and activities.
  • Assists the OPT&OD during peak seasons, and the University for events and committee works.

III. Performs other duties as may be reasonable assigned by the immediate supervisor, and authorized representatives.

Minimum Qualifications

Education and Experience Requirements:

  • Bachelor’s degree in Psychology/Management or related course
  • Master’s degree in Psychology or Business is an advantage
  • Basic knowledge in labor laws
  • At least three (3) years of relevant experience
  • Experience or knowledge on several work process improvement, organizational design, people analytics, and data mapping

Jobs Summary

Job Level
Associate / Supervisor
Job Category
Human Resources
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Office Address
Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
Higher Education / Academia
1 opening

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About Ateneo de Manila University

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

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