Library Assistant | General Circulation under the Circulation Section of the Rizal Library  

Summary of Work Activities and Responsibilities:

Under the direction and supervision of the Section Head, the Library Assistant I of the Circulation Section provides administrative, and library user/client support to the Section. The Library Assistant I monitors the collection/stack maintenance quality and performs minor repairs to damaged library materials.

Main Duties and Responsibilities:

I. Collection Maintenance and Preservation

• Sorts and Shelf-reads library materials in the Circulation Section to ensure adherence to Rizal Library’s classification scheme
• Collects library materials from the chutes and tables
• Performs minor repairs to slightly damaged library materials (simple book repairs and mending), and refers severely damaged materials for repair and rebinding
• Assists in the inventory of Circulation materials

II. Library User/Client Support

• Supports check-out/check-in, hold, renewals and recalls, and search requests of library materials
  • Determines the eligibility of borrowers by contacting the concerned department
  • Verifies and updates students’ records in the Circulation Database (e.g. personal information, enrollment status, borrowing privileges, hold order)
  • Coordinates with individuals, offices, and departments concerned regarding the return of books, hold orders, or unsettled accounts
• Attends to basic reference and informational queries of library users
• Attends to online appointments, and scheduling for research of visitors, alumni, and researchers
• Picks up and delivers Inter and Intra Library Loan (ILL)

III. Section Management Support

• Prepares data and drafts reports required by the Section Head
  • Tracks visits to Circulation Section and usage of resources by library users
  • Tracks, maintain the record of Circulation materials in the bindery
  • Records, collates, and maintains statistical data on the assigned area of responsibility (e.g. daily user statistics, number of books for shelving, number of books returned to shelves)
• Monitors library resources and reports to the Section Head any possible safety, security, and maintenance concerns

IV. Performs other tasks that may be assigned

Education and Experience Requirements:

• Bachelor’s degree
• One (1) year of relevant work experience

Knowledge, Skills, and Abilities:

• Knowledge of library operations and standards
• Skills in communicating effectively
• Skills in interpersonal relations
• Attention to details
• Quality and service orientation