Administrative Assistant  

Activity Management

• Manages and coordinates the daily/weekly/monthly appointments, engagements and travels of the Department;
• Provides the required logistics for meetings, special assignments and travels of the Department;
• Coordinates schedule of meetings with concerned departments/divisions or outside entities;
• Generates and prepares reports required by the Field Services Manager.

Communications

• Records & disseminates incoming and outgoing letters and documents;
• Ensures recording and transmittal of external communication (i.e. outside the Company);
• Photocopies documents and disseminates it to its intended recipients;
• Prepares the following for the Department:
  • routine correspondences and letters as requested;
  • cash advance & expense report;
  • notice of meeting;
  • request for payment; and,
  • purchase requisition/capital expenditure request.

Records & Office Supplies

• Organizes an effective filing system that will enable her to easily retrieve all files, correspondences and documents;
• Consolidates reports for Preventive Maintenance (PM), peripherals upgrade and SRs provided by the concerned parties; and,
• Monitors and controls office supplies needed by the Department.

• Graduate of any 4-year course
• Proficient in MS Office (Word, Excel, Powerpoint, Outlook)
• Attention to detail and problem-solving skills
• Time Management skills and the ability to prioritize work
• Interpersonal skills
• Excellent written and verbal communication skills