Administrative Coordinator  

Admin Coordinators perform a wide range of administrative and office support activities for all departments to facilitate the efficient operation of the organization. They also manage the company's operational payments to government organizations as well as utilities, office rental, and insurance companies.

1. Responsible for the registration and insurance of all company-owned vehicles and processing of claims when needed.
2. Assist in the coordination of all matters related to the company's vehicles and rented cars as well as contract preparation for cars to be assigned to employees.
3. Encode, tally and segregate gasoline bills needed for the semi-monthly report.
4. Coordinate the proper replacement and maintenance of Company utilities i.e. telephone and water-related utilities.
5. Coordinate with company messengers and mail services for the dispatching of mailing documents when needed.
6. In charge of inventory and replacement of supplies, and submits periodic reports of usage/consumption.
7. In charge of general services and maintenance required for all office equipment with periodic report.
8. Perform general clerical duties i.e. encoding and filing.
9. Receive, screen, and forward incoming calls and fax messages. Assist in office lobby reception functions [ushering], telephone operations.
10. Perform other duties assigned from time to time.

• Academic Qualifications:
  • Bachelor of Science/Arts Graduate:
  • Business Administration.
  • Business Management.
  • Related Business course
• Experience:
  • Minimum of [1] year(s) experience in areas of [Property and Administration and/or office administration].
  • Knowledge and/or experience in [material/asset procurement] is an advantage.
  • Knowledge and/or experience in [general maintenance functions] is an advantage.
• Communication:
  • [Average] communication skills in [English and Tagolog] and can compose legal and business correspondence.
• General Skills:
  • Pleasant disposition, firm personality, aggressive yet mild-mannered, with a natural ability to project the required corporate and professional image personally and through the telephone.
  • Able to interrelate and maintain a good working relationship with all departments in a corporate environment.
  • Computer literate in Windows environment and other commonly used office software.
  • Used to work with minimum supervision and is capable of multitasking.
  • Capability/potential for acquiring higher responsibilities.