Administrative Assistant  

Your primary responsibilities will be as follows:

• Prepares business correspondences, responds to queries, and provides information as may be required and designated;
• Interacts with external partners and service providers, representing the company in the required products or services
• Arranges meetings, conferences, exhibits and trade shows, travel reservations and prepares all logistics to ensure the success of the company event or activity
• Collects and maintains operational data and generates reports as may be required by the manager. Enters operational data into QuickBooks as may be designated. Maintains an effective and orderly filing system
• Tracks the supplies inventory anticipating needs, placing and expediting orders for supplies; and verifying receipt of supplies
• Manages the petty cash. Maintains accurate record of cash disbursements and replenishment of revolving funds, ensuring control and traceability of the transactions.
• Completes operational requirements by scheduling and completing administrative projects; expediting work results.
• Contributes to the team effort by accomplishing related results as needed.

Knowledge, Skills and Abilities

• Has good English communication and presentation skills
• Strong interpersonal skills and ability to work within a team structure.
• Must be proactive, driven, self-motivated, hard working and possesses a high degree of professionalism
• Reliable knowledge, understanding and hands-on experience in maintaining business systems data using software like Intuit’s QuickBooks or PeachTree Accounting
• Solid knowledge and experience on Microsoft Windows and Office software - Word, Excel, PowerPoint and Outlook
• Ability to learn and retain product specific information as it pertains to the position.
• Excellent organizational skills