Admin Assistant  

As an Admin Assistant, you will be the first point of contact for the company and you will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

You must be able to maintain a safe and clean reception area by complying with procedures, rules, and regulations. You must also be able to maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

Customer-Service: Serve visitors by greeting, welcoming, directing and announcing them appropriately. Receive and sort daily mail/deliveries/couriers

Computer Literacy: You will need to answer emails, use the phone system, create and manage schedules, and possibly learn industry specific software. Update appointment calendars and schedule meetings/appointments.

Admin Skills: You will be tasked to organize files, access and extract biometric records, and perform other clerical/administrative work

Communication: Answer, screen and forward any incoming phone calls while providing basic information when needed. Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc. Contributes to team effort by accomplishing related results as needed.

• Customer-Service Skills: You are the first impression of the company. A successful receptionist will be friendly, organized and knowledgeable about the company.
• Computer Skills
• Communication Skills: Listen to customers and management, speaking in a clear and friendly way over the phone and face-to-face are essential skills for receptionists.