Building Admin Assistant  

One Mega Group is looking for an Administrative Assistant to aide to our Facilities Administration including housekeeping and maintenance.

Responsibilities:

1. Coordinates and performs activities associated with all aspects of administrative services such as office management and housekeeping, procurement methods and procedures, equipment and supply acquisition, disposal of assets, relocation, parking, vehicle repairs & maintenance, and security & safety.
2. Coordinates and deals with suppliers, contractors, building administrators, lessors and service agencies (security, messengerial, janitorial, etc.).
3. Consults with the immediate Department Head, other managers and other personnel to resolve problems in areas such as equipment performance, supplies requisition and other purchase requisitions, output quality and work schedules.
4. Maintains records pertaining to inventory, personnel, orders, supplies, fuel consumption, vehicle repairs and maintenance.
5. Monitors inventory levels and purchases of supplies, furniture and fixtures and equipment as needed.
6. Monitors and checks telephone bills, electric bills and other utility bills (water, management association dues, parking bills) and other administrative related bills such as supplier’s invoice, supplier’s delivery receipts to facilitate request for check payment.
7. Arranges for necessary maintenance and repair works.
8. Plans layouts of stockrooms, warehouses, or other storage areas, considering turnover, size, weight, and related factors pertaining to items stored and submit the same for approval to the Department Head and top executives.

• Graduate of any Business-related course
• At least 1 year of strong Admin experience
• Experience in Property Management/Building Administration is preferred
• Exposed in facilities administration and housekeeping
• Ability to cooperate with others
• Enthusiastic and hardworking