Banquet and Event Coordinator  

Job Summary: The Events Coordinator position is responsible to meet, make introduction and ensure that all arrangement and requirements are gathered with the function host prior to function. Read and analyse Banquet event order (BEO) / Banquet Function Plan (BFP) in order to gather guests requirements, determine proper set up, buffet, audio visuals, timeline and also give attention to any special guest needs.

Duties and Responsibilities:

• Prepares Banquet and Sales correspondence, i.e. answering mail, confirming banquet arrangements, menus, BEO, BFP, memos etc.
• Composes, publishes and distributes Banquet event order (BEO) / Banquet Function Plan (FP) to all department heads and personnel who are involved in servicing banquets function.
• Distributes promptly to all departments any notice of changes in the Banquet event order (BEO) / Banquet Function Plan (BFP).
• Studies requirements of all booked banquets and functions to familiarize and ascertain the possibility of selling additional facilities, to produce extra revenue.
• Sends Banquet event proposals to the guests and follows-up in a timely manner.
• Assists Banquet Sales Executive in liaising with concerned hotel departments and host of the function.
• Processes orders and requisitions for the Catering and Banquet departments.
• Maintains the entire sales correspondence database.
• Maintains all client information and folders.
• Coordinates with Banquet operations on a timely manner to ensure complete customer satisfaction.
• Updates DSR (Daily sales Report) and revenue projection on a daily basis.
• Updates Banquets calendar on the Sales schedule.

• Graduate of Business or Hospitality related course
• Preferably with relative experience as Events Coordinator for 1 year in the hospitality or F&B industry
• HIghly organized and flexible
• Strong analytical and planning skills;
• Excellent communication and presentation skills;
• Excellent problem-solving skills;