Receptionist | Admin Assistant
Höegh Autoliners Regional Operating Headquarter
- Makati, Philippines7F V Corporate Centre, 125 LP Leviste St., Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Penuh waktuFULL_TIME
Deskripsi Pekerjaan
- Welcome visitors and answer calls in a professional manner and timely fashion.
- Guide visitors and callers to appropriate department or employee.
- Receives, sorts, and distributes mails.
- Assist on the day-to-day operations of Administration functions and duties.
- Assist Crew Operations Staff and Managers in contacting crew.
- Assist security personnel with the appointment system for all incoming visitors.
- Maintain telecommunication system by following manufacturer's instructions for house phone and console operation.
- Maintain safe and clean reception area by complying with procedures, rules, and regulations.
- Maintain a clean and orderly office supplies stock room.
Mails and documents handling
- Receive all incoming mails and documents.
- Prepare and schedule document pick up for courier needs.
- Ensure that documents/goods received through courier or mail deliveries are recorded and disseminated to concerned parties within the day.
- Collect billings and invoices thru e-copy and hardcopy.
- File to compello common mail for payment.
- Coordinate with suppliers/contractors for all forwarded billings and invoices.
- Ensure timely payment for these.
Information to Staff
- Send daily notification or daily summary on employees whereabouts and availability, as registered in HRS, thru email.
- Send out information on Holidays and Special Work Schedule of HFSP as well as other latest news for info.
- Send info for all company foreign visitors monthly.
Organization support
- Assist and collaborate with Administration Team Leadduring company-wide activities.
- Provide support to HFSP during crew conferences.
- Materials for the conference such as IDs, folders, flags, and banners.
- Ensure that company display of HFSP framed organizational chart and bulletin boards areupdated.
- Be responsible for requisition and inventory of office trainees’ uniform.
- Be in charge for the requisition and inventory of office supplies.
- Be in charge of monthly supply and inventory of pantry and cleaning materials.
- Issue office supplies to all staff.
- Book local transportation for all guests and other local travels of employees.
- Perform other lawful functions as may be directed by his/her superior.
Kualifikasi Minimum
- A graduate of any Business course
- Excellent MS Office skills
- Organized and can multitask
- Effective communicator
- Pleasing personality
Fasilitas dan Tunjangan
- Flexitime
- Work from Home
- Paid Holidays
- Paid Vacation Leave
- Paid Sick Leave
- Maternity & Paternity Leave
- Single Parent Leave
- Special Leave Benefits for Women
- Retirement Benefit Plans
- Life Insurance
- Medical / Health Insurance
- Free Lunch or Snacks
Keahlian yang diperlukan
- Clerical Skills
- Attention to Detail
- Critical Thinking
- Computer Literacy / Basic Computer Skills
Ringkasan Perkerjaan
- Tingkat Posisi
- Lulusan Baru / Junior
- Spesialisasi
- Administration and Coordination
- Persyaratan tingkat pendidikan
- Lulus program Sarjana (S1)
- Respon rekruter ke lamaran
- Often
- Alamat Kantor
- 7F V Corporate Centre, 125 LP Leviste St., Makati, Metro Manila, Philippines
Tentang Höegh Autoliners Regional Operating Headquarter
Höegh Autoliners Company Profile Höegh Autoliners is a leading global provider of transportation and logistics services within the Roll-on Roll-off (Ro/Ro) segment. Our fleet of Pure Car and Truck Carriers (PCTCs) sailing in global trade systems combined with our local presence enable us to cater for the specific needs of each customer.
What we do We offer our customers safe and secure deep sea transportation of Ro/Ro cargo such as cars, high and heavy machinery and breakbulk. Each year, we transport around two million car equivalent units (ceu) as well as other rolling and static cargo. We have experience with a wide variety of cargo and will do our utmost to ensure that you receive the service you and your cargo require. We also offer logistics services mostly through joint ventures where we have invested in terminals and short sea as well as land-based logistics solutions. This cooperation between companies in the supply chain provides our customers with efficient and flexible cargo handling.
Ownership Höegh Autoliners Holdings AS is a Norwegian company owned by two shareholders: Leif Höegh & Co. Holdings AS as majority shareholder (61.25 per cent) and A.P. Moller - Maersk A/S (38.75 per cent).
Organisation Our corporate head office is located in Oslo, Norway but we employ approximately 400 people from 28 nationalities who are working out of 16 offices around the globe. We are organised in four geographical regions, each with its own Regional Head Office. In addition we employ 1200 seafarers, mainly from the Philippines and China, through our ship management company Höegh Technical Management Inc.
Our vessels Höegh Autoliners operates a fleet of owned and long-term charter PCTCs with capacity ranging from 2 300 to 8 500 ceu. Over the last five years our fleet has undergone a renewal, with many old vessels being phased out and new being built or chartered in. Today the average age of our fleet is around 10 years.
The World’s largest PCTC In 2015, we took delivery of two in a series of six Post-Panamax vessels in the New Horizon design. The remaining four will be delivered during 2016. The New Horizon is the world’s largest PCTC with 14 decks, covering an area of 71 400 m² - the same area as 10 soccer fields - and a carrying capacity of 8 500 ceu. With a 375 tonne capacity stern ramp, 22 tonne capacity side ramp, 6.5 meter height on the main deck and five hoistable decks, this new design provides more operational flexibility. Enhanced flexibility, larger capacity and optimised hull and energy efficiency reduce the vessel’s environmental impact and ensure a better service to our customers.