Admin and Safety Officer | Ortigas  

As an Admin and Safety Officer, your main responsibilities include managing the Admin Team (Custodians) and their day to day responsibilities, managing building rotas and ensuring office equipment is properly maintained, working with the Admin & Facilities team to ensure that the office risk assessments are completed and service agreements maintained as required, ensuring that stationery and other office materials are stocked and made efficient use of, and, management of complaints & compliments recording and procedure.

What You'll Do:

Office Operations and Maintenance escalations;

• Respond to day shift Admin tickets
• Escalate office infrastructure problems pertaining to safety
• Support for Business Permits
• Support for Company Events
• Secretary & Safety Man for OSH
• Assist with inspections for compliance
• Maintain accident record system and other reports
• Creation of policies and plans pertaining to health and safety
• Execute recommended OSH action items
• Assist with DOLE registration

Data Protection Officer (In cooperation with IT Department)

• Maintain a record of Boldr’s data processing activities
• Create a Privacy Manual
• Register Boldr’s data processing activities at NPC.
• Conduct Privacy Impact Assessments
• Serve as POC to the Data Privacy Commission
• Implement Privacy and Data Protection Measures
• Exercise Breach Reporting Procedures

Support for HR

• Collect and ensure completion of documentation requirements for benefits applications
• Coordinate with the Total Rewards Specialist on the transmittal of documents via courier
• Maintain and update the physical 201 folder of Tacloban/Ortigas employees

Support for Finance

• Recording and tracking payments in databases
• Analyze financial data and ensure compliance
• Provide support for internal and external audits
• Investigating and resolving any irregularities or inquiries
• Assisting in general financial management and analysis
• Manage cash flow requirements in Tacloban/Ortigas

Support for Workshops

• Onboarding Workshops
• Drive Compliance campaigns

Support for Clubs

• POC for Club creation and maintenance

Onboarding

• Conduct Workshops
• Health and Safety Training & Prevention

Tie-Ups and Partnerships

• Procurement and recommendation of partners

What We'll Like About You

You Are…

• Able to interpret data, create reports, and make recommendations
• Able to capture insights into the market and foresee future opportunities
• Strong English Communicator - both written and oral
• Organized and has an eye for details
• Able to understand basic accounting principles
• Able to multitask and prioritize
• Able to train other team members on the processes of your account

• Bachelor's/College Degree in any field
• At least 5 years of experience in business operations and project management
• At least 3 years of experience in accounting and reconciliations
• Basic knowledge of data analysis and reporting
• Advanced proficiency in accounting software and inventory management applications is a plus
• Basic knowledge of cloud-based applications such as Google Apps and MS Office applications
• Experience in using CRM and other similar applications or tools