Accounts Payable Specialist  

• Prepares and processes payments accurately and timely for the organization
• For processing invoices and vouchers procedures, prepares invoice batches for scanning into the archive by printing, sorting, and stamping; adds GL coding and submits for approval
• Accurately matches appropriate invoices to purchase orders
• Works with vendors, Department Managers, AP Supervisor and other AP staff to resolve vendor information discrepancies in a timely manner; reconciles vendor statements to outstanding payment reports
• Assists AP Director with month-end accruals and other duties as assigned
• Assists Supply Chain to resolve purchase order and invoice exceptions
• Resolves and processes Electronic Invoices Processing errors
• Researches and resolves invoice exceptions efficiently and effectively
• Processes new vendor addition and change forms with proper documentation as outlined in procedure book from corporate AP department. Keeps current with all document revisions as required by corporate AP
• Highlights incorrect document/invoice numbers, dates, amounts, and vendor mismatches for immediate correction. Takes a proactive role in working with a team on vendor holds and resolving errors
• Inputs documents, vouchers, invoices, and check requests, ensuring the accuracy of vendor names and coding; adheres to due dates per Corporate’s guidelines
• Ensures adherence to policies, procedures, and SOX audit requirements; signs off reports when audit is completed and returns audited documents to the team for filing
• Handles ad hoc analysis and special projects as requested by management

MUST BE WILLING TO WORK IN A NIGHTSHIFT SCHEDULE IN BGC

• Required Experience: 1- 3 years of experience in Accounts Payable

  Preferred Experience: 3+ years of experience in Accounts Payable; processing experience in a hospital or healthcare organization highly preferred; experience working in a shared service organization preferred

  Required Education: High school diploma or equivalent

  Preferred Computer Applications: Proficient in MS Word and Outlook; advanced proficiency in Excel; proficient in general accounting software; strong typing/ 10-key/ data entry skills