Administrative Assistant  

Administrative Assistant responsibilities include providing administrative support to ensure efficient operation of the office. You will support Relocation Consultant managers, Immigration Paralegals and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies and perform inventory.
• Submit and reconcile expense reports.
• Provide general support to visitors and plan parties.

• Proven admin or assistant experience.
• Proficiency in MS Office applications.
• Knowledgeable of office management systems and procedures.
• Strong analytical, planning, and organizational skills.
• Good presentation skills.
• Excellent problem-solving skills.
• Excellent time management skills.
• Excellent communication skills, both oral and written, in English and in Filipino.
• Has a love for hospitality and travel.
• Has the infinite amount of patience.
• Ability to multitask and prioritize work.
• Keen attention to detail.