IC/UNDP/HGI/050/2020 - Project Finance Coordinator for The Global Fund Financial Management for AIDS, Tuberculosis, and Malaria Programme (national consultant)  

Duties and Responsibilities

1. Support the PR by lead the financial management information system (Microsoft Dynamics 365 Business central) implementation and roll out

• Work with the PR to ensure that the new FMIS is successfully implemented, by taking leadership in understanding the operational environment of the system and providing implementation support around the designing of the chart of account, full set up and ensuring that all Global Fund and Government of Indonesia reports are well factored and designed
• Coordinate the trainings and ensure that the PR and SR are effectively trained and equipped to better use the software
• Support the designing of new process flows including infrastructure assessment to ensure that the PR and SRs are fully equipped to seamlessly operate the system
• Be a super user of the system and seek to develop advanced knowledge of the new system being implemented to provide technical back end support to PR and SRs as a super user.
• Document all issues being faced around the system and ensure that they are brought to the attention of the Team Leader on a timely manner for resolution

1. Ensures effective operational and financial management strategies and adapts processes and procedures focusing on achievement of the following results:

• Full compliance with PR rules, regulations, and policies of financial activities, financial recording/reporting system; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
• Continuously reviewing the financial situation and supporting the programme in the preparation of cash forecasts and periodical Annual Disbursement Decision Requests to the Global Fund and 2018 annual consolidated financial statements;
• Quarterly review and approve Funding Authorizations and Certificate of Expenditures of SRs;
• Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in finance under the supervision of the Finance team, including monitoring and tracking payment schedules of the procurement;
• Routinely monitor financial exception reports for unusual activities, transactions and investigates anomalies or unusual transactions. Inform supervisor of the results of the investigation when satisfactory answers are not obtained;
• Ensures coordination with the external auditor to finalize the audit reports (including, reconciliations with the Local Fund Agent reports) to ensure the final audit report complies with the approved Terms of Reference and the Global Fund’s audit guidelines and follows up in a timely manner to ensure that audit recommendations (finance) are properly addressed.

1. Ensures the strategic management of programme budgets and supervision of the finance team focusing on achievement of the following results:

• Effective application of financial management systems and strategic oversight of planning, budgeting implementation and monitoring of the programme, tracking use of financial resources in accordance with MoH rules and regulations;
• Effective oversight and finalizations of the financial sections of the Progress Update and Annual Disbursement Decision Requests and preparation of quarterly and bi-annual Cash Flow and annual Cash Flow Forecasts, and statement of sources and uses of funds in compliance with the Global Fund requirements for submission to the Global Fund;
• Timely revision and finalization of Enhanced Financial Report and other ad-hoc financial reports as required by the Global Fund;
• Periodical preparation of fund balances, taking into consideration the data provided by the SRs fund balances to ensure better forecasting of activities as appropriate;
• Timely preparation of programme budget reviews and the provision of justifications for budget reallocation/re-programme requests (if any) for submission to the Global Fund;
• Preparation and monitoring of budgets; regular analysis and reporting on the budget approvals and the delivery situation;
• Ensuring that advance payments and direct payments for MOH and SR’s vendors are properly reviewed and made on a timely basis, as well as ensuring that payment information is properly recorded into the system on a timely basis.

1. Ensures proper control of the programme accounts focusing on achievement of the following results:

• Analysis and elaboration of proposals for the internal expenditures’ control system ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted; Monthly Payment Orders (MPOs), travel claims, and other entitlements are duly processed and receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS;
• Control of the Accounts Receivables and maintenance of the General Ledger;
• Ensure gender-based budgeting as part of gender mainstreaming in the project.

1. Ensures proper programme cash management focusing on achievement of the following results:

• Timely review of the SR cash accounts to ensure the availability of sufficient funds for implementation and appropriate disbursements;
• Timely identification and recording of receipts for income application;
• Timely preparation of monthly cash flow forecast for use by the supervisor;

1. To contribute to the implementation of gender equality accountability framework and Gender equality Results Based management at project level
2. Ensures facilitation of knowledge building and knowledge sharing among country programme and guidance to all SRs and concerned CO staff on financial matters focusing on achievement of the following results:

• Regular capacity development and financial trainings to relevant staff of the country partners;
• Conduction of training for the PR staff on financial management;
• Synthesis of lessons learned and best practices in finance.
• Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming

1. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:

• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc

1. Academic Qualifications:

• Minimum Bachelor Degree or Master Degree in Accounting, Finance Management, Economics or other relevant fields of study

1. Experience

• Minimum 6 years of professional experience (Bachelor degree) or 2 years of professional experience (Master degree), preferably in the field of development
• A professional accounting qualification from recognized institute of accountancy and certified public accountant license is an asset (CPA , ACCA , CA or CIMA)
• Working experience in managing financial system in Global Fund programme or Health sector projects will be an advantage

1. Language

• Fluency in written and spoken English is an absolute necessity.
• Fluency in written and spoken Bahasa Indonesia is required.

1. Competencies and special skills requirement:

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional:

• Systematic, organizational, analytical skills, thorough and attention to details.
• Highly proficient in the use of IT.

Project and Resource Management:

• Ability to work independently, produce high quality outputs.
• Good inter-personal and team building skills.
• Full time availability for project management support duties is essential
• Solid knowledge on with Government and UN/UNDP procedures
• Advance computer skills required, knowledge of spreadsheet and database packages
• Experience in handling of web based management systems would be highly desirable