Internship for ADMIN Unit
UNDP Indonesia
- Central Jakarta, IndonesiaMenara Thamrin, Jl. M.H. Thamrin Kav. 3, Jl. M.H. Thamrin Kav. 3, Kebon Sirih, Central Jakarta, Central Jakarta, Jakarta, IndonesiaCentral JakartaJakartaIndonesiaIndonesia
- Full timeFULL_TIME
Job Description
Summary of key responsibilities:
- Provision of support to the admin processes
- Admin filing management system
Provision of Support to the admin processes in areas :
Travel and Visa Section
- Support to admin staff in maintaining database of clients, and liaise with clients on document delivery.
- Support to the preparation documentation of admin processes in pursuing any travel and visa related issues including preparation of UNLP extension, visa/GAF obtainment, PP 19/Duty Free facility, reviewing supporting documents for Purchase Order preparation
Registry and Vehicle Management
- Support to admin staff in maintaining database of clients and vendors; and liaise with clients on document delivery
- Support in incoming/outgoing fax/letters/pouch registration
- Support in document preparation for vendor payments: telecommunication, internet, courier services, magazines and others.
- Support in up-dating vehicle management database
Tax Exemption and Contract Management
- Support to admin staff in preparation of tax exemption/restitution application
- Support in maintaining contract administration database for Country Office and projects office premises; and other contracts with admin service providers
Asset Management
- Support to admin staff in updating Country Office asset master list
- Support in receiving/inspecting/registering/tagging new assets
- Support in asset physical verification exercise
- Support to admin staff in asset disposal (transfer/donation/sale/auction) preparation
Admin Filing Management system
- Provide support in managing admin filling system
- Tracking and updating data on admin e-sharing document
Minimum Qualifications
The following minimum qualifications are required:
- Enrolment in a bachelor degree programme in business administration, or other related field. For those who have graduated, if selected must start the internship within one year of graduation.
- Knowledge of - or proven interest in the area of management and logistic.
- Proficiency in English.
- Computer literate in standard software applications;
- An interest in global mobility; adaptability to varied physical and other environments; a desire to work with and gain the confidence and respect of people with different language, national and cultural backgrounds.
- Exceptionally be approved for a maximum total duration of 9 months, if the intern can demonstrate it will grant him/her an educational credit for a course
Financial Issues
Interns are not financially remunerated by UNDP.
All costs connected with an intern's participation in the Programme must be borne by:
a) the nominating institution, related institution or government, which may provide the required financial assistance to its students;
b) the student, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.
Jobs Summary
- Job Level
- Internship / OJT
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Sometimes
- Office Address
- Menara Thamrin, Jl. M.H. Thamrin Kav. 3, Jl. M.H. Thamrin Kav. 3, Kebon Sirih, Central Jakarta