Executive Asssistant
Sichel and Sichel Enterprise
- Makati, PhilippinesUnit 2602 Cityland Pasong Tamo Tower, Don Chino Roces Avenue, Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- ₱20,000.00 - ₱30,000.00 / monthPHP200003000020000MONTH
- Full timeFULL_TIME
Expired 7 years ago
2016-12-24T16:00:00+00:00Job Description
- Responsible for heavy calendar management to coordinate a variety of complex GM meetings
- Manage and maintain GM' schedules.
- Arrange travel schedule, arrangement and reservations for GM and clients as needed
- Communicate and handle incoming and outgoing electronic communications on behalf of the GM
- Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution
- Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Attend meetings in order to record minutes compile, transcribe, and distribute minutes of meetings
- Prepare responses to correspondence containing routine inquiries
- Answer phones and all incoming calls for the GM
- Greet executive’s visitors and determine whether they should be given access to specific individuals.
- Review operating practices and procedures of the Office of the GM in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
- Perform general office duties such as maintaining record management systems
- Handle procurement requests from GM and Admin team
Minimum Qualifications
- With 3 – 5 years relevant experience in a distribution and/or retail industry an advantage but not required.
- Bachelors Degree of Business Administration, Marketing or Management or other business related courses.
- Experienced in timeline management, prioritization of duties supporting multiple people and ability to achieve goals and finish projects in a professional manner.
- Travel program administrator to control costs, work with budgets and forecasts working with Executive Management
- Ability to work effectively as a team member and independently with little supervision.
- Strong negotiation skills for contracts for agencies, airlines, hotels and car rental agencies for corporate discounts and special rates.
- Effective interpersonal skills including calm demeanor, confidentiality and the ability to interact with individuals at all levels of the organization, including board members, VIP’s, customers and service people.
- Computer literate. Extremely proficient in Microsoft Office including Outlook, Word, PowerPoint and Excel. Strong internet research capability.
- Tech Savvy; Proficient in spreadsheet management and word processing, as well as possessing other computer-based skills to digitally manage all manner of daily operations.
- Event program administrator for internal meetings, external meetings, holiday celebrations, product launches, and other executive events
- Forward-thinking attitude with excellent communication skills, both written and spoken.
- High level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside of an organization.
- Detail oriented person, yet very personable both in appearance and personality.
Perks and Benefits
Paid Holidays
Maternity & Paternity Leave
Medical / Health Insurance
Performance Bonus
Single Parent Leave
Special Leave Benefits for Women
Required Skills
- Organizing and Planning
- Telephone Skills
- Record Keeping
- Time Management
- Leadership skills
- Data Management
- Public Relations (PR)
Jobs Summary
- Job Level
- Associate / Supervisor
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Sometimes
- Office Address
- Unit 2602 Cityland Pasong Tamo Tower, Don Chino Roces Avenue, Makati, Metro Manila, Philippines
- Industry
- Cosmetics
- Vacancy
- 1 opening
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About Sichel and Sichel Enterprise
Sichel & Sichel Enterprise was established in Year 2002 and is involved in the marketing and distribution of Cosmetics in the Philippines. The group behind Sichel & Sichel comes with a solid background, knowledge and experience in the Cosmetics industry. Due to its wide experience and marketing / distribution expertise, the company has been able to acquire exclusive distributorship for E.L.F and NYX and continues to grow.
Vision: How we see it
Sichel & Sichel Enterprises envisions “Beauty@ all levels”.
Equipped with a professional, highly motivated marketing /sales group and with a strong trust in the philosophy of its distinctive marketing approach, the company has successfully been able to position all of its products in the market through its very effective strategies and selective distribution. With sincere dedication, Sichel & Sichel has earned for itself an excellent rapport and a good reputation with both, its clientele and its international principals.
The company has been able to build a strong business relationship with top retail & beauty stores, salon, spas, heath centers and dermatologist in the Philippines. Due to this relationship, the company is able to acquire prominent display spaces in the various sales outlets. The company is also very active and regularly sponsors and participates n the conventions held by the Philippine Dermatologist’s Society (PDS). It is slowly planning to put-up treatment institutes and facial rooms in selected top areas to offer its clientele personal service and adapt to their changing tastes aside from just selling them products.
Sichel & Sichel Enterprise is committed, seeks market, and distributes only the best of what the industry has to offer.