Admin Receptionist  

Office Admin

• Provide secretarial and administrative support to the Managing Directors and Admin Manager.
• Make travel, meeting and other arrangements for employees
• Coordinate the maintenance of office equipment
• Sort incoming mail, faxes, and courier deliveries for distribution
• Prepare and send outgoing faxes, mail, and courier parcels
• Forward incoming general e-mails to the appropriate staff member
• Purchase, receive and takes care of office supplies ensuring that basic supplies are always available
• Code and file documents according to the established procedures
• Update and ensure the accuracy of the organization's databases such as mobile and extension numbers
• Assist Support Services to serve and collect contracts from clients, suppliers and freelance manpower;
• Assist in the SEI internship program
• Assist in the schedule of the liaison officers and messengers of the company by coordinating the drop off and pick up of all materials, not limited to Support Services needs but that of the entire Saga Events.
• Perform other tasks as required from time to time.

Reception

• Takes over the Front desk in the absence of the Receptionist.
• Greet clients/suppliers/visitors to the organization in a professional and friendly manner
• Answer general phone inquiries using a professional and courteous manner
• Direct phone inquires to the appropriate staff members
• Reply to general information requests with the accurate information
• Maintains security by following procedures and monitoring logbook

• Preferrably with work experience as a Front Desk or Receptionist
• Hands on experience with office machines (e.g. personal computer and printers)
• Thorough knowledge of customer service, office management and basic bookkeeping procedures
• Proficiency in English (oral and written)
• Solid knowledge of MS Office, particularly Excel, Powerpoint and Word
• Excellent communication and people skills
• Good organizational and multitasking abilities
• Problem-solving skills
• With pleasing pesonality
• Excellent customer service
• Open to fresh graduates