Administrative Assistant | Baclaran  

Administrative Support

• Assist visitors and screen callers in a professional manner.
  • Ascertain the nature and purpose of the call/visit so that the Superior can be informed beforehand.
• Organize and monitor daily schedule of the General Manager.
• Manage the logistic needs of the team such as meeting venues, meals during meeting, multi-media equipments, service vehicle, etc.
• Coordinate business itineraries and travel requirements of the General Manager as well as cash advances and liquidations.
• Provide administrative assistance on the following:
  • Draft business letter, simple memo, and other similar correspondence.
  • Prepare minutes of the meeting.
  • Record incoming documents and other confidential correspondences.

File Management

• Maintain general control of filing system of all memoranda, correspondences, reports, and documents for record purposes.

General Staff Assistance

• Attend to all incoming and outgoing correspondences.
  • Ensure that these are promptly given to the appropriate personnel.
• Take charge of collecting and distributing communication materials (e.g. reports, memos) to all company units.
• Handle telephone and computer unit requests such as additional lines and unit, transfer, cancellation, etc.

Assets and Supplies Management

• Prepare supplies requisition for endorsement to the Procurement Department.
• Receive and accept delivery of assets and supplies (accountable and non-accountable).
• File receiving reports.
• Release asset to the accountable person.

Others

• Report any matter that needs to be urgently acted upon.
• Make recommendations and proposals on matters pertinent to the job.
• Participate actively during staff meetings, training programs, and other professional development work.

• Graduate of any Bachelor's degree.
• Work experience as a Secretary or Administrative Assistant is an advantage.
• Proficient in MS Office applications such as Excel, Powerpoint, and Word.
• Good communication skills.
• Good interpersonal skills
• Keen on details.
• Flexible and reliable.
• Willing to work in Baclaran.