Administration Officer
Höegh Autoliners Regional Operating Headquarter
- Makati, Philippines7F V Corporate Centre, 125 LP Leviste St., Salcedo Village, Makati City, Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Expired 7 years ago
2017-05-26T16:00:00+00:00Job Description
- Provide full spectrum of secretarial and administrative support to GM and the team.
- Provide travel support including preparing of trip itinerary, travel claims, maintaining travel records, preparing of company letter for Visa application.
- Make arrangements for the Visa to be done and processed by the Travel agent, etc.
- Book meeting rooms and Hotel accommodation.
- Prepare, compile, and collate board papers for Board of Directors Meetings.
- Coordinate Board of Directors' meeting, including refreshments, hotel accommodation, transport, etc.
- Set up, organize, and maintain office filing system and records.
- Receive visitors and guests.
- Plan and organize events such as family day, goal setting day, etc.
- Assist in preparing the pre-delivery/operating budget and relevant shipping documents and manuals for the taking over of new buildings.
- Order stationery and office supplies for office.
- Record and distribute minutes of meeting.
- Arrange to courier documents, manuals, log books, and original certificates to the vessels.
- Send newsletters/C-MAP (eg. Navigare, Lighthouse, etc) to the vessels.
- Prepare letter/correspondence to the vessels.
- Assist in sending monthly survey reports to the vessels from DNVGL and LR.
- Perform any new/additional duties and responsibilities as and when assigned by the General Manager and the team.
Minimum Qualifications
- Graduate of any 4-year course.
- Extensive experience in administrative work.
- Able to handle the supers.
- Self propelled.
- Well organized.
- Extrovert.
Perks and Benefits
Flexitime
Work from Home
Paid Holidays
Paid Vacation Leave
Paid Sick Leave
Maternity & Paternity Leave
Single Parent Leave
Special Leave Benefits for Women
Retirement Benefit Plans
Life Insurance
Medical / Health Insurance
Free Lunch or Snacks
Required Skills
- Organizing and Planning
- Clerical Skills
- Attention to Detail
- Customer Service
- Computer Literacy / Basic Computer Skills
Jobs Summary
- Job Level
- Associate / Supervisor
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Often
- Office Address
- 7F V Corporate Centre, 125 LP Leviste St., Salcedo Village, Makati City, Makati, Metro Manila, Philippines
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About Höegh Autoliners Regional Operating Headquarter
Höegh Autoliners Company Profile Höegh Autoliners is a leading global provider of transportation and logistics services within the Roll-on Roll-off (Ro/Ro) segment. Our fleet of Pure Car and Truck Carriers (PCTCs) sailing in global trade systems combined with our local presence enable us to cater for the specific needs of each customer.
What we do We offer our customers safe and secure deep sea transportation of Ro/Ro cargo such as cars, high and heavy machinery and breakbulk. Each year, we transport around two million car equivalent units (ceu) as well as other rolling and static cargo. We have experience with a wide variety of cargo and will do our utmost to ensure that you receive the service you and your cargo require. We also offer logistics services mostly through joint ventures where we have invested in terminals and short sea as well as land-based logistics solutions. This cooperation between companies in the supply chain provides our customers with efficient and flexible cargo handling.
Ownership Höegh Autoliners Holdings AS is a Norwegian company owned by two shareholders: Leif Höegh & Co. Holdings AS as majority shareholder (61.25 per cent) and A.P. Moller - Maersk A/S (38.75 per cent).
Organisation Our corporate head office is located in Oslo, Norway but we employ approximately 400 people from 28 nationalities who are working out of 16 offices around the globe. We are organised in four geographical regions, each with its own Regional Head Office. In addition we employ 1200 seafarers, mainly from the Philippines and China, through our ship management company Höegh Technical Management Inc.
Our vessels Höegh Autoliners operates a fleet of owned and long-term charter PCTCs with capacity ranging from 2 300 to 8 500 ceu. Over the last five years our fleet has undergone a renewal, with many old vessels being phased out and new being built or chartered in. Today the average age of our fleet is around 10 years.
The World’s largest PCTC In 2015, we took delivery of two in a series of six Post-Panamax vessels in the New Horizon design. The remaining four will be delivered during 2016. The New Horizon is the world’s largest PCTC with 14 decks, covering an area of 71 400 m² - the same area as 10 soccer fields - and a carrying capacity of 8 500 ceu. With a 375 tonne capacity stern ramp, 22 tonne capacity side ramp, 6.5 meter height on the main deck and five hoistable decks, this new design provides more operational flexibility. Enhanced flexibility, larger capacity and optimised hull and energy efficiency reduce the vessel’s environmental impact and ensure a better service to our customers.