Operations Assistant
Evident Communications
- Makati, Philippines8th Floor, ACE Bldg., Rada cor. Dela Rosa Sts., Legazpi Village, Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Expired 7 years ago
2017-08-11T16:00:00+00:00Job closed.
Job Description
The Operations Assistant aids the Director of Operations in carrying out tasks needed to ensure that the office is running in tip-top shape. He/She also acts as the team's main support system, assisting in non-production tasks such as managing schedules, making reservations, and ensuring that the office's administrative processes are being implemented.
Tasks and Responsibilities
- Prepare and edit correspondence, communications, presentations and other documents
- Design and maintain databases
- File and retrieve documents and reference materials
- Arrange and co-ordinate client and internal meetings
- Record, transcribe and distribute minutes of meetings
- Monitor, screen, respond to and distribute incoming communications
- Answer and manage incoming calls
- Receive and interact with incoming visitors
- Liaise with internal staff at all levels
- Interact with external clients
- Review operating practices and implement improvements where necessary
- Manage general administrative support duties (e.g. database management, data entry, preparing documents and managing Evident’s cloud and computer-based file systems)
- Managing employee information database and ensuring all information relating to human resources and employee management is complete and up to date
- General office management and maintenance of a professional environment, including liaising with building management and suppliers
- Assist with office security responsibilities, such as managing building access cards, keys, or emergency procedures
- Oversee overall office management, ensuring that bills are paid on time, utilities like internet are working, and all corporate assets are accounted for
Minimum Qualifications
- Execellent organizational and planning skills
- Execellent communication skills
- Excellent data gathering and monitoring skills
- Excellent problem solving skills
- Excellent Judgment and decision-making skills
- Creative
- Able to keep company information confidential
- Team player
- Attention to detail and accuracy
- Adaptability to company changes
Perks and Benefits
Flexitime
Paid Vacation Leave
Paid Sick Leave
Maternity & Paternity Leave
Paid Bereavement/Family Leave
Life Insurance
Medical / Health Insurance
Medical, Prescription, Dental, or Vision Plans
Transportation Allowances
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Sometimes
- Office Address
- 8th Floor, ACE Bldg., Rada cor. Dela Rosa Sts., Legazpi Village, Makati, Metro Manila, Philippines
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About Evident Communications
Here at Evident, we give voice to a variety of clients ranging from well-known and trusted brands to purpose-driven advocacy projects. Working with us means fueling your drive and your spirit as much as fueling the business.
With our team of pop psychologists, armchair anthropologists, data techies, madmen, madma’ams, and digital media natives, we make sure to deliver business-minded results that can realize positive change. We help capture that fertile middle ground between what the audience wants to hear and what they should hear.
Creating smart, simple, and strategic communication solutions for voices that need to be heard is our deal. If you want that to be yours as well—get in touch with us!
If you’re imaginative, competent, creative, and a little weird;
If you appreciate a working place where collaboration is king, conventional thinking is challenged, and knowledge is shared;
If you want the pleasure of working with cut-through creatives and changemakers;
If you want to work under mentors who hone your skills instead of holding you back;
If you want to fight the good fight while still getting that doe;
If you have a quick wit and a sense of humor drier than the Sahara desert;
As the saying goes, “hit us up.”
Let’s change the world, one message at a time.