Clear Admin People
Clear Admin People

Executive Assistant cum Bookkeeper  

Clear Admin People

 
  • Makati, Philippines
    Makati, Metro Manila, Philippines
    Makati
    Metro Manila
    Philippines
    Philippines
    TELECOMMUTE
  • PHP 25,000.00 - PHP 35,000.00 / month
    PHP
    25000
    35000
    25000
    MONTH
  • Full timeFULL_TIME

Posted 14 days ago and deadline of application is on 14 Aug

Recruiter was hiring 7 hours ago

2022-06-17T08:12:32.863982+00:002022-08-14T16:00:00+00:00

Job Description

  • Email and calendar management
    • Managing the client’s email inboxes and calendars efficiently and effectively, actioning as many tasks as possible – leaving only those items that require the clients’ direct input
    • Coordinating the client’s tasks and commitments ensuring deadlines are met and priorities managed
    • Arranging, managing, coordinating, and maintaining the client’s schedules, appointments, meetings, events and travel arrangements
    • Preparing and sending out correspondence on the client's behalf
    • Travel support (flights, accommodation etc.)
  • Admin and meeting support
    • Handling phone calls effectively with politeness and in professional manner and then actioning the request from the caller – this is not an answering service but an actioning service
    • Preparing agendas (including follow up items from other managers)
    • Taking minutes of the meeting and distribute these
    • Emailing invitations to suppliers and other counterparts
    • Excel support work as needed
    • Daily bank reconciliation
    • Updating company databases and spreadsheets, if required
    • Creating documents, templates, flyers, sales proposals/presentations, as required
  • Finance support
    • Managing a payroll process for a small group (14 people)
    • Supporting accounts payable
    • Supporting accounts receivable
    • Supporting account reconciliations
    • Performing credit card reconciliations
  • Operations Support
    • Ensuring actual service delivery to client’s clients/customers is undertaken in an effective and timely manner
    • Transferring data from the ERP system to MS Excel and Microsoft Power BI
    • Coordinating with clients and suppliers
    • Using online portals to make freight bookings and generate freight labels
  • Event management support and employee management support
  • Conducting research, assembling, and analysing data to prepare reports and documents
  • Reviewing operating practices, systems, and programs, recommending, and implementing improvements when necessary
  • Managing multiple and rapidly changing priorities
  • Provide other support as may be required by the client to give them the headspace to make the important decisions for their businesses.

Minimum Qualifications

  • At least 2-years’ experience in supporting business owners or executives in an admin or PA capacity
  • Highly proficient in Microsoft applications such as Word, Outlook, Excel
  • Minimum 1 year experience in Payroll, Accounts Payable, and Accounts Receivable
  • Working knowledge of ERP and CRM systems
  • Knowledgeable in basic editing tools (e.g., Canva or Adobe Apps)
  • Familiarity in Exohosted or other similar CRMs
  • Microsoft Apps (Outlook, Teams, Word, Excel, Powerpoint, OneNote, Planner, and PowerBI)

Required Attributes:

  • Technologically adept with ability to multi-task and exercise flexibility, good judgment, and discretion
  • Excellent verbal and written English with utmost respect for the confidentiality and the sensitivity of information
  • Excellent organisational, time management and customer service skills
  • Proactive mindset with ability to follow instructions and work well independently
  • High-level of professionalism, attention to detail, reliability, and strong work ethic
  • Good interpersonal skills to harmoniously work with a team

Advantageous (If you have:)

  • A bachelor’s degree in Finance, accounting, or relevant financial administration course
  • Working knowledge of payroll systems
  • Background in dealing with Australian clients.

Clear is looking for a highly skilled Executive Assistant who will help our client drive their business forward. This outstanding professional will enable their client to focus on executing their business strategy, confident that their Executive Assistant (EA) has their backs in organising their working day, keeping projects moving forward and taking decisive actions where required. The EA we are seeking is self-motivated, work-dedicated, flexible, and organised

Role and Opportunity

The Executive Assistant’s role is to provide our Australia-based client a broad range of administrative support tasks. It’s about helping our client focus on growing their business, rather than getting caught up in the distractions of the day – too much email, too many calls, too many low value, low impact tasks.

This role is an opportunity for a highly skilled and adaptable professional to play a critical function in a growing business. The leaders of the business need support that will allow them to focus on the growth and development of their organisation and free them up from tasks and routine obligations that are currently taking away from that focus.

It’s a role for an Executive Assistant with a ‘yes’ approach to life. The role suits people who can switch between different types of tasks and respond to the changing requirements of a given day. Trust is imperative for the client: they need to be able to trust the EA to take on this role and to provide them with the support they need – to bring solutions and ideas, to show initiative and make suggestions.

We are currently on a work-from-home (WFH) setup until further notice.

Minimum IT requirement for an effective WFH is at least 10 mbps internet speed on a postpaid plan (ISP). And to be eligible to the monthly internet subsidy must have a back-up internet connection like a secondary subscription or prepaid device (pocket Wi-Fi, broadband router, dongle) with a network different from the main ISP.

Perks and Benefits

  • Paid Vacation LeavePaid Vacation Leave
  • Paid Sick LeavePaid Sick Leave
  • Work from HomeWork from Home
  • Medical / Health InsuranceMedical / Health Insurance
  • Life InsuranceLife Insurance

Other

  • Provision of IT equipment with freight expense coverage
  • Monthly Internet Subsidy
  • Monthly Attendance Incentive
  • Monthly Electricity Subsidy
  • Virtual Employee Engagement Activities

Jobs Summary

Job Level
Associate / Supervisor
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Always
Office Address
Makati, Metro Manila, Philippines
Vacancy
2 openings
Website
http://www.adminpeople.com.au

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About Clear Admin People

Clear Admin People is an offshoring company based in Makati City. We offer admin services to business owners (dentists, labour hire operators, accounting firm owners, etc) in Western Australia. We call ourselves admin people because we put people first. We are invested in having a positive impact on everyone’s lives. Our management team is dedicated to empowering you to grow personally and professionally to be the very best you can be for years to come in an environment where the best idea wins, no matter where it comes from. We also place great emphasis on characteristics rather than qualifications. We have established a recruitment framework called 6-Tool players to ensure we work with excellent people. A 6-Tool player possesses these six characteristics: Adult, Professional, Smart, Empathetic, Competitive, and has an insatiable Thirst for Learning.

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