Administrative Assistant  

Roles and Responsibilities:

• Dairy Management
  • Provide support to the IT Team members on maintaining ad managing key project meetings and the meeting location
  • Acts as liaison between the business leaders and external stakeholders in communicating directives and information and following-up on the status of an assignment
• Calendar Management - Maintaining IT Team's calendar to showcase all key events that needs to be planned
• Meeting Management - Working closely with the Manager and IT Site Leads in scheduling/organizing meetings or conferance calls
• Travel Management - Support the IT team members in booking airfare, land transportation, hotel accommodation and other travel needs
• Expense Management - Submit and track expenses for reimbursement and respond to inquiries as necessary
• Workshop or Area Visit Plan - Provide assistance in planning the agenda, or workshops /area visits by handling the logistics of stay, food, and printing, etc.
• Documentation - Recording the minutes of the meeting with a clear emphasis on the key action points from the meeting. Maintaining the IT database and Sharepoint site to ensure all documentation are captured and organized for ease of access.
• Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates.Supplement delegates with correct pre-work and sessuins.
• Tools Support and Administration - Administrative support o various internal/external tools used across IT Staff in indifferent offices.
• Data Processing and Administration - Data capture, processing and administration of business information
• Transciption - Business Transciption of recorded meetings, events, conferences, etc.
• Correspondence Management - Upholds the company' corporate image in receiving and screening incoming calls, mails and visitors while determining priority and urgency.

• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;
• Minimum of 2 years College in any Course
• Related time management skills
• Has attention to details and has the ability to work systematically
• Strong customer service orientation