Accounting Assistant  

OVERVIEW

Responsible for accurate processing of authorized invoices, recording, updating and reconciling related financial information.

MAJOR DUTIES AND RESPONSIBILITIES

• Perform the day-to-day processing of accounts payable transactions to ensure that Company finances are maintained in an effective, up-to-date, and accurate manner.
• Receive and verify invoices and requisitions.
• Verify that transactions comply with financial policies and procedures..
• Prepare batches of invoices for data entry.
• Data enter invoices for payment.
• Process backup reports after data entry.
• Manage the weekly cheque run.
• Record all cheques.
• Prepare manual cheques as and when required.
• Maintain listing of accounts payable.
• Maintain updated files.
• Print and distribute monthly financial reports processing and monitoring payments and expenditures.
• Provide administrative support in order to ensure effective and efficient office operations.
• Maintain inventory files.
• Maintain a filing system for all financial documents.
• Ensure the confidentiality and security of all financial and employee files.
• Assists Auditors for the purpose of providing support and documentation on internal processes for accounts payable.
• Deposit funds collected with the Company for the purpose of receiving and documenting money in compliance with Company state rules, guidelines, and statutes.
• Maintain financial information, files and records (e.g. copies of paid invoices, checks, documentation, reimbursements, reports, files, receipts, etc.) for the purpose of ensuring the availability of documentation.
• Monitor account balances and related financial activity for the purpose of ensuring that allocations are accurate and complying with established financial practices.
• Perform pre-audits of all invoices for the purpose of ensuring accuracy and appropriateness prior to payment.
• Process financial information for the purpose of updating and distributing information, authorizing for action, and/or complying with established accounting practices.
• Respond to inquiries of staff and administration regarding financial procedures for the purpose of providing information, direction, and/or referral for addressing inquiry.

• ​​​​Graduate of BS Accountancy, Financial Management, or its equivalent.
• At least 1-2 years experience and/or familiar with the Accounting procedures.
• Knowledge of Accounts Payable (AP).
• Familiarity with Accounting System (SAP/NAV) is a plus.
• Ability to maintain confidentiality concerning financial and employee files.
• Attention to detail and high level of accuracy.