HR Specialist | Compensation and Benefits  

Baytech BPO Corporation is looking for a skilled HR Specialist to oversee all aspects of employee compensation and benefits as well as support other HR and admin practices such as recruitment, talent management, onboarding, employee relations, performance evaluation, finance and procurement.

MAJOR DUTIES AND RESPONSIBILITIES

1. Compensation

• Ensure timely and accurate calculation of employees' pay, deductions, such as withholding tax, and government benefit contributions.
• Generate and export timekeeping reports such as leave balances and attendance twice every month to be used for payroll.
• Answer employee queries on compensation and benefit matters; act as liaison officer of the employees to government agencies in relation to inquiries on contributions, loan applications, and similar requests.
• Research compensation and benefits policies and plans.
• Ensure compensation and benefits plans are cost-effective and competitive.
• Ensure that the company pay practices are compliant with company policies and local laws and regulations.
• Facilitate processing and computation of clearance and final pay.

2. Government Mandated Benefits (SSS, Philhealth, HDMF, BIR)

• Secure Annual Certificates of Clearance from different government agencies for the renewal of business permit for regional operation.
• Ensure that monthly statutory reports and remittances are accurate and are posted on time based on the deadline given by different government agencies.
• Administer processing of Government Mandated Benefits (Philhealth, BIR) of employees.
• Assist employees in their records update to the different government agencies (i.e. update/additional dependent, change in status, transfer of records, consolidation of contribution records).
• Ensure that all company advances paid to the employees (maternity and sickness related claims) are reimbursed from SSS.
• Handles special cases/concerns pertaining to contribution and loan posting and other unusual cases of employees.

3. Company Initiated Benefits

• Prepare and communicate information to employees about benefit programs, procedures, changes, and government-mandated disclosures.
• Resolve conflicts with benefit providers for the purpose of validating enrollment eligibility and processing claims.
• Act as the Vendor Manager for Benefits/ overall in charge of the company initiated benefits.
• Health Care Coverage:
  • Endorse to Health Provider the inclusion/addition of covered employees and dependents, deletion of resigned employees & dependents, and upgrade of benefit plan due to promotion.
  • Ensure that each regular employee, including immediate and extended dependents, if applicable, are enrolled and covered by the health care provider as soon as they become qualified.
  • Handle special cases of employees (i.e. exceeding the Maximum Benefit Limit (MBL) for the year, special endorsement of items/confinement not covered).
  • Coordinate with the health care provider the special arrangements of employees who are not covered by the agreement or beyond the service contract.
  • Receive and review the billing from the health care provider; verifies the excess billing of employee visa vis the endorsed cases to the provider.
  • Identify and settle company expense and billable charges to the employees based on the SOAs provided by Health Provides
  • Prepare amortization schedule for employees who have availed the medical loan / exceeded the yearly maximum limit and sends copy of the amortization schedule to Payroll for the implementation of deduction.
  • Other related tasks as needed.
• Other Company Benefits
  • Ensure all company benefit claims (ex. Cash Advance/Loan) are monitored and are accurately evaluated/scrutinized before the crediting of entitlement to the employee
  • Ensure that all advances/receivables from employees are accounted for and signed amortization are forwarded to payroll and Finance for implementation of deduction and posting of payment
  • All payroll related transactions should be forwarded to the concerned group for the implementation of deduction.
  • In charge of handling special request of employees not limited to the application for medical loan of employees

4. Admin and finance

• Handle payment and procurement of various office necessities such as supplies and equipment.
• Coordinate with external accountants in the preparation and payment of financial statements and other regulatory requirements.
• Monitor staffing and departmental budget, expenditures, and related financial activities to ensure allocations are accurate, expenses are within budget limits, and policies and procedures are followed.
• Monitor Petty Cash as well as the corresponding vouchers and supporting documents, making sure that everything is complete before making requests for replenishment.
• Organize and maintain a filing system for all receiving copies of Statement of Accounts, Vouchers, Official Receipts, and all numbered forms and tax related documents for reference and/or tracking purposes.
• Track the monthly budget of the Company; provide monthly financial reports
• Perform Monthly Bank and Accounts reconciliation.
• Record liquidation of company expenses, petty cash expenses, employee advances and other revolving fund based on the company policies and procedures.
• Prepare month end closing entries.

5. Procurement

• Assist in appraising and shortlisting of suppliers.
• Obtain proposal/quotes/bids from suppliers, contractors and service providers.
• Evaluate and analyze proposal/quotes/bids and recommend for negotiation.
• Establish other procurement activities to obtain best cost, quality and supplier.
• Monitor price trends for various materials, especially those with volatile prices.

6. Perform HR duties and responsibilities that will be required for the position from time to time.

• Recruitment and employment
• Onboarding, training and development
• Employee relations programs
• Performance reviews and evaluations

MINIMUM QUALIFICATIONS

• Proven capability of handling employee compensation & benefits with at least 2 - 3 years of experience.
• At least 1 year experience in other HR practices
• Solid knowledge of current labor rules and regulations
• Familiarity with various types of incentives and benefits
• Extensive knowledge of MS Office, particularly MS Excel
• Strong quantitative and analytical skills
• Strong with numbers/Numbers-oriented: can conduct quantitative analysis.
• Strong analytical capabilities/Analytically inclined: can analyze trends, surveys, and spreadsheets as to determine compensation and benefits strategies.
• Detail-oriented: can provide output with little to no error within the set deadlines.
• Great communication: can communicate effectively with employees and senior executives in order to explain existing as well as new payroll processes.
• Strong Ethics and Discretion: can be discrete when it comes to handling sensitive information.
• Ability to work under pressure in a fast paced, high performance work environment.
• Willing to work in Ortigas Center, Pasig City.