UTP Beyond Borders
UTP Beyond Borders

Administrative Support Officer  

UTP Beyond Borders

  • Manila, Philippines
    24th Ave, Manila, Metro Manila, Philippines
    Metro Manila
  • Full timeFULL_TIME

Expired 6 years ago

Job closed.

Job Description

  • Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives
  • Compiles and maintains records of quantity, type, and value of material, equipment, merchandise, or supplies stocked in establishment
  • Counts material, equipment, merchandise, or supplies in stock and posts totals to inventory records, manually or using computer.
  • Compares inventories to office records or computes figures from records, such as sales orders, production records, or purchase invoices to obtain current inventory
  • Prepares reports, such as inventory balance, price lists, and shortages
  • Prepares list of depleted items and recommends survey of defective or unusable items
  • Issues office supplies to employees and monitors disbursement
  • Coordinates with suppliers to replenish depleted stocks
  • Searches for possible suppliers, requests price quotations, and prepares a summary of gathered quotes
  • Performs clerical functions such as preparing correspondence, receiving visitors, scheduling meetings
  • Coordinates and completes significant special projects independently or in cooperation with other groups as directed by the Manager
  • Operates office equipment such as computers, photocopiers, printers and scanners to complete department tasks
  • Helps in the production of documents, forms and other marketing materials
  • Completes confidential administrative services for the Manager and safeguards all confidential files
  • Other administrative tasks that can be assigned by the Manager

Minimum Qualifications

  • Open to fresh graduates of a 4 year course, or those with one year work experience in a similar role
  • Highly-organized, meticulous, and obsessed with details
  • Can think independently and have exceptional problem solving skills
  • Able to communicate effectively in writing and verbally
  • Trustworthy and can be depended on not to divulge sensitive information
  • Fast learner and requires minimum supervision
  • Able to work well alone or as part of team
  • Knows how to handle stress and has good time management skills
  • Having a great sense of humor is a definite plus

Perks and Benefits

  • FlexitimeFlexitime
  • Paid HolidaysPaid Holidays
  • Paid Vacation LeavePaid Vacation Leave
  • Paid Sick LeavePaid Sick Leave
  • Maternity & Paternity LeaveMaternity & Paternity Leave
  • Single Parent LeaveSingle Parent Leave
  • Special Leave Benefits for WomenSpecial Leave Benefits for Women

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Office Address
The Penthouse, Cocolight Building 39th Street corner 11th Avenue Bonifacio Global City, Taguig City, Manila, Metro Manila, Philippines
Education and Training
1 opening

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About UTP Beyond Borders

OUR STORY With over a decade of excellence in cultural and educational exchange programs, UTP has helped thousands of people to explore and understand the world. We bridge people to life-changing experiences and opportunities - creating globally-competitive but grounded learners and leaders who are all equipped and united to make a difference. OUR MISSION We move people beyond borders. We move people beyond map lines, beyond stereotypes, and beyond personal limitations. We move people to realize their full potential - ready to make impact, ready to change the world. OUR GROWTH Since 1999, we have always envisioned a world where anyone can succeed wherever they are, wherever they're from. We continuously build our portfolio to offer the most diverse, high-quality programs in the most number of locations. To date, UTP works with a wide network of established partners fostering intercultural understanding between people of different nationalities, ages, interests, and aspirations.

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